Admin Clerk at The SA Military Health Service | Apply Now!

Permanent

South African Military Health Service (SAMHS)

Ref No: SG 04/44/25/02

🏛 Department: South African Military Health Service (SAMHS)
📍 Location: Area Military Health Unit Western Cape (AMHU WC), Wynberg, Cape Town, 7824
💼 Salary: R325 101 – R382 959 per annum (Level 07)
🕒 Job Type: Permanent | Government Vacancy

🌟 About This Role

The South African Military Health Service (SAMHS) is seeking a highly organised and experienced Administration Clerk: Supervisor (Patient Administration) to join the Area Military Health Unit in Wynberg. This position plays a critical role in coordinating administrative processes, ensuring compliance with organisational standards, and supporting personnel management within the military health environment.

This role is ideal for someone with strong administrative experience in patient administration, excellent communication skills, and the ability to supervise and streamline administrative functions within a structured public service setting.

📌 Minimum Requirements

🎓 Education

  • Grade 12 / Matric (NQF Level 4)

  • Equivalent qualification accepted

💼 Experience

  • Minimum 3 years’ experience in patient administration (mandatory)

🧠 Knowledge & Competencies

  • 🗂 Strong knowledge of clerical duties and administrative practices

  • 🖥 Computer literacy & ability to capture accurate data

  • 📊 Understanding statistics and reporting processes

  • 📚 Knowledge of Public Service legislation and administrative procedures

  • 🗃 Workflow management in a structured working environment

  • 🗣 Excellent written & verbal communication skills

  • 🌐 Strong language proficiency

  • 📅 Planning, organising, and document management skills

🗂 Key Duties & Responsibilities

📁 1. Office Administration & Compliance

  • Prioritising daily administrative tasks for efficient workflow

  • Managing leave administration, name lists, filing systems, and clerical processes

  • Typing and amending official departmental documents

  • Conducting and processing client surveys for service improvement

📊 2. Support to Management

  • Assisting managers with preparation of presentations and reports

  • Ensuring adherence to internal deadlines and target dates

  • Coordinating administrative procedures for department members

👥 3. Personnel & Member Administration

  • Processing documentation related to contract renewals, terminations, and HR updates

  • Verifying personnel qualifications and training documentation

  • Ensuring compliance with policies and doctrine for:

    • Clearing in and out procedures

    • Leave management

    • Course nominations

    • Study applications funded by state

    • Study loan takeovers

    • Seminar and symposium attendance requests

📌 4. Record Management & Oversight

  • Maintaining accurate records for audits, compliance checks, and internal reviews

  • Supervising clerical staff where required

  • Monitoring the implementation of administrative policies

🧾 Best CV Tips for Administration Clerk / Supervisor Roles

1️⃣ Highlight Administrative Experience Clearly

Especially your patient administration, office coordination, or military/medical admin experience.

2️⃣ Emphasise Leadership & Supervisory Strengths

Include examples such as:

  • “Supervised a team of 3–5 clerks”

  • “Managed daily office workflow and compliance processes”

3️⃣ Showcase Public Service or Military Health Knowledge

Mention familiarity with:

  • Public Service regulations

  • HR or clerical processes

  • Patient record systems

4️⃣ Strong Computer Skills

List all relevant tools:

  • MS Word, Excel, Outlook

  • Data capturing systems

  • Database or patient admin software

5️⃣ Include Achievements Using Numbers

Examples:

  • “Reduced document turnaround time by 25%”

  • “Captured 200+ patient entries weekly with 98% accuracy”

6️⃣ Make Your CV Easy to Read

Use:

  • Bullet points

  • Clean formatting

  • Clear job titles

  • Updated reference details

7️⃣ Include Soft Skills That Matter

Such as:

  • Confidentiality

  • Attention to detail

  • Communication

  • Organisation

  • Professionalism under pressure

📞 Enquiries

📞 Major Nkonzo – (021) 799 6893
📞 WO2 Ndebele – (021) 799 6892

📨 How to Apply

📬 By Post:

Department of Defence
South African Military Health Service
AMHU WC
Private Bag X10
Wynberg
7824

📍 Hand Delivery:

Burren Road
Wynberg
7824

📧 Email:

Monare.Lehong@dod.mil.za

🟢 Employment Equity

The Department aims to promote representivity in its workforce, aligned with its Employment Equity Plan. All suitable candidates meeting the requirements are encouraged to apply.