Job Details

📌 Job Title: Administration Clerk – Khulisa
📑 Requisition ID: 52467
💼 Employment Type: Full-Time
🏢 Company: Sappi
📍 Location: Pietermaritzburg, KwaZulu-Natal, South Africa
📌 Workplace: Victoria Country Club Estate

Company Overview

Sappi is a global leader in sustainable woodfibre products and solutions, serving international markets across packaging, paper, and specialty materials.

With operations across multiple continents, Sappi focuses on sustainability, innovation, and responsible forestry practices. The company is committed to creating value through efficient resource management while maintaining high environmental and social standards.

Employees at Sappi benefit from a culture built on integrity, courage, and smart decision-making, encouraging collaboration and continuous development.

Job Overview

Sappi is seeking an Administration Clerk – Khulisa to support the administrative operations of its Khulisa training programme within the Forestry division.

The role focuses on coordinating training centre bookings, managing administrative records, supporting operational logistics, and assisting with reporting. The successful candidate will ensure that training facilities are efficiently utilised and administrative processes are maintained to support training initiatives for growers and contractors.

This position requires strong organisational skills, attention to detail, and the ability to manage multiple administrative responsibilities.

Key Responsibilities

Training Coordination

Manage bookings for training courses using the Khulisa calendar system
Maintain up-to-date booking schedules for training centres and facilities
Coordinate with internal and external training facilitators to ensure facilities are prepared for training sessions

Administrative Record Management

Manage and verify training attendance registers
Capture training information on the Learning Management System (LMS) and training databases
Maintain accurate records of growers and contractors participating in training programmes

Facility and Service Coordination

Oversee housekeeping and catering services at training centres
Ensure facilities are maintained within budget and ready for training activities
Monitor service provider performance through regular audits and inspections

Procurement and Contract Administration

Initiate RFP processes for new or renewed service contracts
Upload contract documentation to ensure legal compliance
Ensure business transactions are supported by valid agreements

Financial and Travel Administration

Process supplier invoices within required timelines using SAP
Assist with travel and accommodation bookings for Khulisa staff and management
Monitor and manage travel-related expenses

Safety and Asset Management

Conduct monthly safety inspections of training facilities and equipment
Maintain and update the asset register
Monitor usage of company equipment and training resources

Reporting and Communication

Assist managers in preparing monthly operational reports
Consolidate and edit documentation for senior management communication
Maintain training utilisation records and reporting documentation

Qualifications

Education

Grade 12 (Matric)
Administrative qualification will be advantageous

Experience

Minimum 2 years of administrative experience
Experience in training coordination, operations support, or office administration

Skills

Strong computer literacy (Microsoft Word, Excel, PowerPoint)
Knowledge of SAP systems is advantageous
Excellent organisational and record management skills
Strong attention to detail and administrative accuracy
Ability to manage multiple tasks and deadlines
Valid Code EB driver’s licence

CV Tips for Administration Clerk Roles

When applying for administrative roles in large organisations:

Highlight experience in training coordination, record management, or administrative support
Include examples of working with systems such as SAP, LMS platforms, or booking systems
Demonstrate your ability to manage schedules, reports, and operational documentation
Showcase achievements where you improved administrative efficiency or organised processes
Emphasise strong communication, organisation, and time management skills

Benefits of Joining Sappi

Working at Sappi offers employees several advantages:

Opportunity to work within a global organisation with over 80 years of industry experience
Access to learning and development programmes
Career growth opportunities within international operations
Competitive leave and employee wellbeing benefits
Exposure to sustainable forestry and global supply chain operations

Company Policy

Sappi is committed to diversity, inclusion, and employment equity in its recruitment practices.

The company promotes a safe and respectful workplace and encourages applications from candidates of diverse backgrounds. Recruitment decisions are made in accordance with organisational policies and South African employment equity legislation

To apply for this job please visit career2.successfactors.eu.