Executive Secretary at The Technology Innovation, Apply now!

Job Details

📌 Job Title: Executive Secretary – Office of the CFO
🏢 Company: Technology Innovation Agency (TIA)
💼 Job Type: Permanent (Full-Time)
📍 Location: Pretoria, Gauteng, South Africa
🆔 Reference Number: TIA260402-1
📅 Closing Date: 22 April 2026

Company Overview

The Technology Innovation Agency (TIA) is a public entity focused on supporting technological innovation to drive socio-economic development in South Africa. TIA provides both funding and non-financial support to innovators, helping transform ideas into impactful solutions that benefit the economy, society, and the environment. The agency promotes a culture of teamwork, accountability, and innovation.

Job Overview

TIA is seeking a highly organized and professional Executive Secretary to support the Chief Financial Officer (CFO) and the CFO Office. This role involves high-level administrative, secretarial, and coordination duties across finance, supply chain management, risk, and compliance functions. The successful candidate will ensure efficient operations, governance compliance, and accurate record-keeping within the CFO Office.

Key Responsibilities

Financial Support

• Assist with compiling and updating operational and investment budgets
• Record contracts and invoices on financial systems and maintain registers
• Load requisitions in line with procurement guidelines
• Support budget tracking and flag variances
• Maintain financial, contract, and Fund of Funds registers

Stakeholder Management

• Maintain professional communication with internal and external stakeholders
• Ensure all interactions align with TIA values and standards

Internal Processes & Governance

• Provide administrative support for Fund of Funds governance activities
• Maintain records of approvals, agreements, and reporting obligations
• Coordinate submission of reports and approval packs
• Track deadlines and ensure timely submissions
• Pre-screen documents for CFO approval (compliance & accuracy)
• Manage correspondence and ensure proper record-keeping

Executive Support

• Manage CFO’s diary, meetings, and scheduling
• Prepare meeting packs, take minutes, and coordinate logistics
• Organize training sessions, boardrooms, and resources
• Ensure effective time management of executive schedules
• Act as the first point of contact for incoming requests

Learning & Development

• Align with performance goals and KPAs
• Continuously improve efficiency and effectiveness
• Utilize departmental systems and tools effectively
• Promote TIA values and culture

Qualifications

Education

• Administration/Secretarial Certificate or Diploma
• 3-year tertiary qualification (advantageous)
• Exposure to finance, governance, or compliance environments

Experience

• Minimum 3 years’ experience in secretarial/administration roles
• Experience in finance, public sector, audit, risk, compliance, or SCM environments
• 5+ years’ experience (advantageous)

Skills

• Strong administrative and organizational skills
• Excellent communication (verbal and written)
• Attention to detail and accuracy
• Knowledge of governance and compliance processes
• Ability to multitask and meet deadlines
• Strong stakeholder management skills
• Proficiency in office and financial systems
• High level of professionalism and confidentiality

CV Tips

• Highlight your experience supporting senior executives (especially in finance)
• Include examples of diary management, meeting coordination, and governance support
• Showcase your experience with financial systems and reporting
• Emphasize your organizational and multitasking abilities
• Keep your CV professional, detailed, and tailored to executive support roles

Benefits of Joining the Company

• Opportunity to work in a government innovation agency
• Exposure to high-level financial and governance operations
• Career growth in the public sector
• Impactful work contributing to innovation and development
• Collaborative and professional work environment

Company Policy

The Technology Innovation Agency is committed to Employment Equity and transformation. Internal candidates are given preference where applicable. All recruitment processes are conducted in line with relevant legislation, ensuring fairness, transparency, and equal opportunity for all applicants.