Admin Assistant at Milnerton in Cape Town | Apply Now!

📍 Company: Confidential Refinery (R&M Department)
🏢 Address: Marine Drive, Milnerton, Cape Town, Western Cape, South Africa, 7441
📄 Job Requisition ID: JR001641
💼 Position Type: Full-Time
📅 Closing Date: 31 August 2025

Website: http://www.astronenergy.co.za

🔍 Introduction

Join a leading refinery in Milnerton as an Administrative Assistant supporting the Reliability & Maintenance (R&M) Leadership team. This role provides comprehensive administrative and technical support, ensuring smooth operations and assisting in reporting, performance tracking, and process improvement initiatives.

🎯 Key Responsibilities

• Provide administrative and technical support to the R&M Manager and Leadership team.

• Manage calendars, arrange guest access, travel, and meetings for the R&M Manager.

• Prepare slide decks, reports, and presentations for meetings, classes, and townhalls.

• Assist with Travel and Entertainment claims (T Card) and manage overtime, standby, and KM travel claims.

• Create purchase requisitions and service sheets in Ariba, and assist with departmental procurement compliance.

• Maintain and update staff records, contact details, and PPE distribution.

• Manage the department’s website and ensure CDMS documentation is updated.

• Facilitate performance management sessions, quarterly townhalls, and ad hoc statistics reporting.

• Support manpower processes and basic notifications/material reservations in SAP Systm.

• Maintain office supplies, equipment, and facility standards.

🛠 Skills & Qualifications

Professional Qualifications:

• Minimum Matric / NQF 4 with proven experience in a similar role.

• Preferred: N.Dip (NQF 5), tertiary certificate, or Degree.

Knowledge & Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong planning, organizing, and multitasking abilities.

• Good interpersonal and communication skills across diverse teams.

• Learning agility and adaptability.

Advantageous Qualities:

• Strong interest in administrative support and personal development.

• Genuine desire to help colleagues and improve operational efficiency.

💡 CV Tips for an Administrative Assistant Role

• Highlight administrative support experience, especially in technical or industrial settings.

• Include examples of calendar management, report preparation, and procurement support.

• Demonstrate familiarity with tools like SAP, Ariba, and MS Office Suite.

• Emphasize organizational, multitasking, and interpersonal skills.

• Keep CV concise, structured, and results-focused.

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