Admin Officer at The Stellenbosch University – Apply now!

🧾 Job Details

🏛 Employer: Stellenbosch University
📍 Location: Stellenbosch Campus, Western Cape, South Africa
💼 Job Type: Permanent | Full-Time
🆔 Job Identification: NW08/325/1225
📅 Closing Date: 15 January 2026
🚀 Commencement Date: 01 March 2026

Job Overview

Stellenbosch University invites applications for an Administrative Officer (Post Level 11) within the Department of Mathematical Sciences. This position plays a key role in delivering efficient financial and administrative support to the Mathematics Division while ensuring compliance with institutional policies and procedures.

Key Responsibilities

• Perform financial administration processes in accordance with university policies

• Order and manage departmental materials and equipment

• Liaise with staff and students regarding procurement and payment statuses

• Arrange travel logistics including flights, accommodation, and conference registrations

• Process staff and student claims and reimbursements

• Follow up on outstanding invoices and creditor payments

• Support invoicing, budget monitoring, and expense tracking for research administration

• Process remuneration and ad hoc payments, including student assistant payments

• Administer bursary and stipend payments

• Prepare and submit journal corrections and transfer requests

• Respond to cost centre, project, and grant-related financial enquiries

• Provide reception and front-office services when required

• Oversee asset management and inventory control

• Compile the annual research output report

• Assist with departmental events and administrative projects

• Provide additional administrative support as required by management

Minimum Requirements

• Post-school qualification at NQF Level 7 or equivalent

• Minimum of three years’ experience in financial administration

• Experience within a higher education environment will be advantageous

• Knowledge of financial systems such as Oracle Cloud Financial

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams

• Excellent English verbal and written communication skills

• Strong attention to detail and ability to work under pressure

• Excellent time management and multitasking ability

• High levels of confidentiality and professional discretion

• Ability to work independently and collaboratively

CV Tips – Administrative Officer

• Emphasise experience in financial and research administration

• Highlight exposure to Oracle or similar financial systems

• Include examples of budget control, invoicing, and payment processing

• Demonstrate accuracy, confidentiality, and deadline management

• Showcase experience within academic or institutional environments

About Stellenbosch University

Stellenbosch University is a leading research-intensive institution committed to academic excellence, transformation, and innovation. The Faculty of Science offers a collaborative and professional environment that supports growth and institutional impact.

Company Policy

Stellenbosch University is committed to Employment Equity. Appointments will be made in line with the institutional Employment Equity Plan. The University reserves the right not to make an appointment and to verify qualifications and conduct background checks.