Unitrans
Unitrans is looking for a motivated and organized Administration Officer II to join our dynamic team in Germiston, Gauteng. As part of our Consumer Division, you will play a key role in supporting the smooth administrative operations within the company. If you thrive in a fast-paced environment and have a passion for data management and customer relations, this opportunity is perfect for you.
Key Responsibilities:
📅 Daily Administrative Duties
- Ensure that PODs (Proof of Delivery) are completed daily.
- Create and issue Purchase Orders (POs) for efficient procurement.
- Collect and manage PODs and trip sheets, ensuring proper documentation.
- Record and file POD information in a register to maintain proper data tracking.
📂 Document Management & Clerical Support
- File documents daily in order number sequence and ensure all files are updated and maintained.
- Handle daily administrative tasks such as copying, faxing, data capturing, and minute-taking.
- Assist with queries from staff and liaise with suppliers regarding outstanding invoices.
📊 Reporting & Data Management
- Compile daily hours worked and assist with KPI reporting for daily and weekly updates.
- Compile weekly input for wages processing and update staff leave records.
- Maintain and monitor staff leave and ensure accurate records.
🤝 Customer & Supplier Relations
- Provide excellent customer service in daily interactions, ensuring good customer relations.
- Assist with administrative activities related to inventory management and stock takes.
- Work closely with clients, suppliers, and internal teams to support operational efficiency.
What We’re Looking For:
📚 Minimum Qualifications & Experience
- Grade 12 / Matric / NQF Level 4 (Matriculation Certificate).
- Advanced Certificate / NQF Level 5 is an advantage.
- Up to 3 years of experience in a similar administrative or clerical role.
🔑 Skills & Competencies
- Strong attention to detail and accuracy in handling data.
- Excellent organizational and time management skills.
- Ability to work independently with minimal supervision and as part of a team.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Good communication skills for interacting with staff and external partners.
Why Unitrans?
🌍 About Us
Unitrans is a leading logistics company that values its people. We pride ourselves on empowering individuals to contribute meaningfully and grow within the organization. As part of the KAP Industrial Holdings group, we are committed to providing career growth, training, and development opportunities for our employees.
🎉 What We Offer
- Competitive salary package with benefits.
- Supportive and inclusive work culture focused on employee development.
- Opportunity to contribute to the success of a well-established South African company.
How to Apply
If you meet the qualifications and are ready to contribute to a dynamic team at Unitrans, click the “Apply Now” button to submit your application. Join us in delivering on our purpose – The Power of Doing.
Application Deadline: 10 March 2025
Find Similar Jobs at: CareerJunctionZA Jobs
TIPS for CVs Related to This Post
- Emphasize Administrative Skills: Highlight your experience with clerical duties like filing, data capturing, and document management.
- Showcase Organizational Abilities: Demonstrate how you’ve successfully managed multiple tasks and prioritized daily operations in past roles.
- Focus on Data Management: Detail your experience in managing and processing important records, especially related to PODs, purchase orders, and staff leave records.
- Prove Your Customer Service Experience: Show that you’ve maintained good customer relations and effectively dealt with client inquiries.
- Technical Proficiency: Make sure to list your proficiency with Microsoft Office and any relevant software (like SAP or similar) to highlight your technical capabilities.
Ready to make an impact in the logistics industry? Apply Now and start your career journey with Unitrans today!
