Administration Specialist at Old Mutual – Apply Now!

Full-time

Old Mutual South Africa

Job Overview

Old Mutual, a premier African financial services organization, is looking for a highly skilled Administration Specialist to join their team in Pinelands. This role offers a unique opportunity for someone with experience in the financial services industry to support business operations while enhancing their professional capabilities. As an Administration Specialist, you will be instrumental in ensuring smooth operations within the team, taking on critical administrative tasks, and supporting internal and external stakeholders.

Key Responsibilities

  • ✔ General Administration:

    • Draft correspondence, schedule appointments, and maintain data for efficient office operations.
    • Produce, update, and support best practices for a variety of documents and departmental systems.

  • ✔ Business Meetings & Event Coordination:

    • Coordinate and arrange meetings, conferences, and travel plans for senior colleagues.
    • Schedule and organize appointments to ensure senior staff members utilize their time effectively.

  • ✔ Correspondence Management:

    • Prepare routine letters, emails, and reports for approval by senior management.
    • Take meeting minutes and ensure all correspondence is accurate and up-to-date.

  • ✔ Document Preparation:

    • Prepare moderately complex documents using various applications and summarize data for reports.

  • ✔ Data Collection & Reporting:

    • Collect and compile data from various sources to generate standard reports.
    • Extract insights and produce reports that assist senior leadership in decision-making.

  • ✔ Budget & Financial Analysis:

    • Assist with budgeting tasks by monitoring and analyzing financial data.

  • ✔ Operational Compliance & Procurement:

    • Ensure adherence to company policies and regulatory codes.
    • Assist in simple procurement tasks following established protocols.

  • ✔ Personal Development:

    • Build your capabilities by participating in training, assessments, and coaching activities.

Required Knowledge & Skills

  • ✔ Industry Experience: Minimum 3 years of working experience in the financial services industry. A degree is advantageous.
  • ✔ Computer Literacy: Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • ✔ Communication Skills: Strong verbal and written communication skills with the ability to interact professionally with stakeholders.
  • ✔ Time Management: Ability to work under pressure and handle multiple tasks effectively.
  • ✔ Analytical Skills: Strong attention to detail with a focus on accuracy in reporting and data collection.
  • ✔ Problem Solving: Ability to use critical thinking and judgment to resolve issues quickly and efficiently.
  • ✔ Teamwork & Collaboration: Ability to work both independently and as part of a team.
  • ✔ Empathy & Customer Service: A positive attitude and a strong focus on client satisfaction.

Additional Competencies

  • ✔ Organizational Skills: Excellent planning and execution skills to ensure deadlines and priorities are met.
  • ✔ Tech-Savvy: Comfortable with new technologies and systems in a fast-paced office environment.
  • ✔ Creative Thinking: Strong ability to think critically and provide innovative solutions.

Qualifications

  • ✔ Minimum: Matric (Grade 12)
  • ✔ Advantageous: Degree or certification in a related field
  • ✔ Desired: Certificate in Wealth Management

Why Work at Old Mutual?

Joining Old Mutual means becoming part of a company committed to African excellence in financial services. You will have access to a dynamic work environment where you can learn, grow, and make a significant impact. With a focus on your professional development, Old Mutual supports employees in building a fulfilling and rewarding career.

How to Apply

Are you ready to take the next step in your career? Apply now for the Administration Specialist role at Old Mutual by submitting your application before the closing date. We look forward to receiving your application!

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TIPS for CV Related to this Post

  1. Highlight Relevant Experience: Be sure to emphasize any prior administrative experience within the financial services industry, especially in roles requiring strong organizational and communication skills.
  2. Demonstrate Analytical Skills: Mention any instances where you’ve used data analysis or reporting in previous roles. Strong attention to detail is critical for this position.
  3. Showcase Your Proficiency with MS Office: Include any specific examples of how you’ve used Excel, Word, and Outlook to streamline office processes or manage large datasets.
  4. Professional Development: If you’ve pursued any additional qualifications such as a Certificate in Wealth Management, highlight them on your CV.
  5. Time & Task Management: Focus on your ability to handle multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. Show how you excel in managing your time and workload.