Administrative Assistant at Rand Water | Apply Now!

📍 Company: Rand Water
🏢 Location: Zuikerbosch, Three Rivers East, Vereeniging, Gauteng, South Africa, 1939
💼 Department: Bulk Water Services – Operations
📄 Position Type: Permanent
📅 Closing Date: 8 December 2025
📝 Reference Number: RAN251111-1

🔍 Introduction

Rand Water is seeking a detail-oriented Administrative Assistant to provide daily office administration support within the Operations Department at Zuikerbosch, Vereeniging. This role ensures smooth workflow, accurate reporting, and effective support to management and operational staff, maintaining high standards of administration.

🎯 Key Responsibilities

Administrative & Secretarial Duties

• Prepare and type correspondence, minutes, and standard work procedures for the Operations Department.

• Compile and type month-end and plant status reports.

• Maintain and update management team diaries daily.

• Assist the TOO (Technical Operations Officer) with administrative duties.

• Receive, verify, and process lime deliveries.

• Control petty cash and ensure all financial documents are correctly signed and forwarded to Finance.

• Create local orders and reservations in SAP, obtain approvals, and follow up on order placement.

• Send, receive, and distribute emails to relevant staff and departments.

• Control submission of timesheets, leave forms, and attendance registers.

• Liaise with customers and stakeholders professionally.

Reporting & Documentation

• Prepare accurate reports, minutes, and other official documentation as required.

• Ensure all correspondence and documentation maintain confidentiality and accuracy.

🛠 Qualifications & Experience

• Education: Grade 12 (National Senior Certificate).

• Certificate: NQF 4 Office Administration Certificate.

• Experience: Minimum 3 years in secretarial or administrative roles.

• Valid driver’s license and ability to pass Rand Water K53 test.

• Computer literacy, particularly with MS Office.

Skills & Competencies

• Excellent telephone etiquette and customer care.

• Strong written and verbal communication skills.

• Minute taking and report writing skills.

• Accuracy, attention to detail, and confidentiality.

• Ability to build good working relationships with internal and external stakeholders.

Employment Equity Policy

• Rand Water is committed to achieving Employment Equity objectives.

• Preference may be given to females and/or people with disabilities.

• Appointment is subject to a maximum 12-month probation period with flexible monthly evaluations before confirmation of permanent employment.

💡 CV Tips for Administrative Assistant Roles

• Highlight previous secretarial or administrative experience with examples of report preparation, minute-taking, and diary management.

• Showcase computer proficiency, especially MS Office skills.

• Emphasize attention to detail, accuracy, and ability to manage multiple administrative tasks.

• Demonstrate strong communication and customer service skills.

• Include any experience liaising with internal departments, clients, or stakeholders.