Administrative Assistant at Starke Ayres – Apply Now!

Are you detail-oriented, process-driven, and passionate about accurate record-keeping in a fast-paced environment? Starke Ayres, a leading African specialist and global supplier of premium vegetable, flower, and lawn seed varieties, is looking for an Administrative Assistant to join their Quality Assurance Department at the Kempton Park Laboratory.

This opportunity is ideal for a professional looking to grow within a globally respected agricultural organization known for its commitment to innovation, precision, and seed excellence.

About the Role

The Administrative Assistant will provide crucial administrative support to the Quality Assurance team. You’ll ensure that test and quality data is accurately recorded, maintained, and communicated. Your role supports a wide range of testing functions, including seed quality determination, genetic verification, pathology, and more.

Key Responsibilities

✅ Seed Sample Management:

• Register, receive, dispatch, and track all seed samples for quality checks, genetic tests, pathology, and external assessments (e.g., NDA).

• Assist with seed samples for trials and comparative testing.

✅ Records & Data Administration:

• Maintain both digital and physical records of test results.

• Accurately capture and store data on internal databases and registers.

• Archive reports for:

  • Quality determination

  • Pathology

  • Grow-out genetic verification

  • NDA tests

  • Comparative trials

✅ Quality Control Support:

• Assist with generating stock reports, depot temperature logs, and quality-related reports (e.g., GLOBALGAP).

• Manage lab certificates and seed write-off documentation.

• Assist in ordering technical supplies.

✅ General Office & Secretarial Duties:

• Typing of letters, memos, reports, and documentation.

• Maintain structured filing systems and document handling protocols.

• Handle telephone communication and message forwarding.

• Arrange travel, accommodation, and coordinate staff availability.

✅ Confidentiality & Professionalism:

• Handle confidential information with discretion.

• Maintain security of documents within lab/office spaces.

• Uphold a high standard of communication, especially with internal/external stakeholders.

✅ Meetings & Customer Service:

• Organize conferences, meetings, and functions.

• Take and distribute meeting minutes as required.

• Promote a customer-first attitude with external and internal clients.

Requirements:

• Grade 12 / Matric (National Senior Certificate).

• Understanding of agricultural legislation or phytosanitary procedures is advantageous.

• Valid driver’s license and own transport essential.

Why Join Starke Ayres?

As a part of the Quality Assurance team, you will play a vital role in maintaining product integrity and ensuring smooth laboratory operations. You’ll contribute to a team that supports agricultural innovation and sustainable food production globally.

Find similar jobs at:

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📄 CV Tips for Administrative Assistant Roles:

1. Highlight Accuracy: Emphasize your attention to detail in record-keeping, document handling, and data capture.

2. Show Tech Skills: Mention experience with Microsoft Excel, database systems, and administrative software.

3. Showcase Multi-tasking: Include examples where you’ve managed multiple administrative tasks under pressure.

4. Demonstrate Confidentiality: Showcase your professionalism and trustworthiness with sensitive information.

5. Use Action Verbs: Use keywords like “managed”, “coordinated”, “processed”, and “organized” throughout your experience section.

🌐 Company Website: https://www.starkeayres.com