Administrative Officer at University of Pretoria – Apply Now!

Be Part of a Prestigious Academic Institution

The University of Pretoria (UP), one of South Africa’s leading higher education and research institutions, is looking for a detail-oriented and proactive Administrative Officer to join its Pre-University Academy (UP-PUA) team within the Faculty of Education.

This role plays a vital part in supporting the administrative framework that enables the success of UP’s academic and student-focused initiatives. The successful candidate will work closely with both the UP-PUA and the Career Hub, providing exceptional office, event, and data management services that align with the University’s values of excellence, diversity, and impact.

Key Responsibilities:

As an Administrative Officer, your duties will include:

✅ Office Administration – Manage day-to-day administrative operations, ensuring seamless functioning of the UP-PUA.
✅ Secretarial Support – Serve as secretariat for UP-PUA and Career Hub meetings, taking minutes and managing follow-ups.
✅ Financial Coordination – Assist with budgeting, processing payments, tracking expenses, and managing financial records.
✅ Learner Data Management – Maintain and update student records and ensure confidentiality and accuracy.
✅ Internal and External Communication – Act as a liaison between departments and external stakeholders.
✅ Event Coordination and Marketing – Plan, organize, and promote events and outreach programmes.

Minimum Requirements:

To be considered for this role, you must have:

• A 3-year National Diploma in Office Administration (or equivalent), with at least 2 years of relevant experience,
  OR

• A Grade 12 certificate with at least 4 years of relevant administrative experience.

Preferred Skills & Competencies:

• Proficiency in Microsoft Office, especially Excel

• Knowledge of financial and project administration

• Strong secretarial and office management skills

• Experience with event planning and coordination

• Ability to work under pressure with high attention to detail

• Excellent written and verbal communication skills

Added Advantages:

• A relevant university degree

• A Project Management or Event Coordination diploma

• Experience in a tertiary academic environment

• Familiarity with ERP systems such as PeopleSoft (including financial modules)

• Understanding of public relations and budgeting

• Proven experience in project coordination

Why Work at the University of Pretoria?

The University of Pretoria provides a thriving academic ecosystem known for its innovation and global relevance. You’ll benefit from:

• A competitive remuneration package based on appointment level

• Access to medical aid (BESTMED and UMVUZO – 50% contribution from UP)

• A dynamic team-oriented environment

• The opportunity to contribute to shaping future leaders and scholars

Apply online now via:
🌐 www.up.ac.za
Follow the path: Careers@UP > Administrative Officer – Pre-University Academy

📩 For job-related enquiries:
Ms Mandy Moropa – mandy.moropa@up.ac.za | ☎️ 012 420 2966
Dr Moneoang Leshota – moneoang.leshota@up.ac.za | ☎️ 012 420 5580

🔍 Find similar jobs at:
👉 https://careerjunctionza.co.za/jobs/

Top CV Tips for Administrative Officer Applications:

📌 Tailor your CV: Align your experience with the duties listed – highlight administrative, secretarial, and financial tasks you’ve handled.
📌 Show attention to detail: Include well-structured, error-free content that reflects your administrative excellence.
📌 Quantify achievements: Example – “Managed a learner database of 500+ students” or “Reduced office expenses by 15%”.
📌 Demonstrate software skills: Clearly state your proficiency in Excel, MS Office, and any ERP systems you’ve used (e.g., PeopleSoft).
📌 Include soft skills: Show your ability to handle pressure, multitask, and liaise with various departments and stakeholders.

🌐 Company Website:
https://www.up.ac.za