Administrative Officer at University of Pretoria – Apply Now!

The University of Pretoria (UP) invites applications for the role of Administrative Officer within the Pre-University Academy (UP-PUA), based in the Faculty of Education. UP is recognized as one of South Africa’s top research institutions, providing a competitive edge in international academia and technology.

This exciting opportunity is ideal for an experienced administrator with a strong background in office management, financial administration, and event coordination. The successful candidate will support UP-PUA and the Career Hub with seamless operational and administrative execution.

Key Responsibilities

As the Administrative Officer, you will play a pivotal role in:

• Managing the day-to-day administrative functions of the UP-PUA office.

• Acting as Secretariat for the UP-PUA and Career Hub—ensuring accurate documentation, record-keeping, and follow-ups.

• Handling financial processing, including budgeting and project administration.

• Coordinating learner data processes to maintain integrity and compliance.

• Managing internal and external communications and liaisons with stakeholders.

• Leading event planning and marketing efforts for UP-PUA and Career Hub initiatives.

Minimum Requirements

• Three-year National Diploma in Office Administration (or similar) with at least 2 years of relevant experience,
  OR
  Grade 12 with 4 years of relevant experience.

Skills & Competencies

• Proficiency in MS Office, especially Excel.

• Office administration and management.

• Secretarial and project admin capabilities.

• Financial administration and event coordination.

• Strong organizational, time management, and interpersonal skills.

Preferred Qualifications & Experience

• A relevant degree in administration or education support.

• Project management/event coordination diploma or certification.

• Experience in an academic/tertiary environment.

• Familiarity with ERP systems such as PeopleSoft (especially the financial module).

• Budgeting and public relations experience.

Why Join UP?

• Work in a diverse, inclusive, and excellence-driven environment.

• Enjoy competitive remuneration aligned with UP’s internal grading and benefits structure.

• Participate in UP’s contributions to BESTMED and UMVUZO medical aid schemes.

How to Apply

Interested applicants should submit the following via the UP Careers Portal at www.up.ac.za:

• A comprehensive CV.

• Certified copies of qualifications.

• Contact details of three referees.

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📄 CV Tips for This Role

If you are applying for this Administrative Officer role, tailor your CV to showcase:

✅ Administrative Strengths: Emphasize your experience in managing office operations, coordinating events, and processing financial documentation.
✅ Software Proficiency: Highlight MS Excel and any ERP systems you’ve worked with—mention PeopleSoft if applicable.
✅ Attention to Detail: Showcase roles where accuracy and data integrity were essential.
✅ Academic or Educational Experience: If you’ve worked in a tertiary institution or similar environment, make sure that’s front and center.
✅ Project/Event Coordination: Detail any workshops, learner activities, or academic events you’ve managed.
✅ Professional Tone: Use clear, concise formatting with section headers (e.g., “Work Experience,” “Key Competencies”) for readability.

🌐 Company Website: https://www.up.ac.za