Administrative Officer at University of Pretoria – Apply Now!

About the Role

The University of Pretoria, a leading research institution committed to academic excellence and diversity, is seeking a dedicated Administrative Officer to join the Health Sciences Dean’s Office. This key position supports undergraduate student administration, managing applications, records, and examination processes, ensuring smooth and efficient student services.

Key Responsibilities

• Administer and process all undergraduate student applications with accuracy and efficiency.

• Review external and internal academic results to assist in student admission decisions.

• Provide guidance to applicants on the selection process, enhancing their understanding and experience.

• Support the orientation and registration of undergraduate students.

• Prepare and attend examination moderation meetings, manage exam marks, and identify graduating finalists.

• Capture and update curriculum details, prerequisites, and class information within student databases.

• Assist with graduation ceremonies and participate in school, career, open, and ChooseUp days.

• Manage student enquiries received via walk-ins, emails, and telephone calls with professionalism and patience.

• Support general student administration functions and execute ad hoc tasks as directed by the line manager and Head of Student Administration.

• Collaborate effectively with colleagues to ensure consistent support within the division.

Minimum Requirements

• A relevant three-year National Diploma with at least two years of experience in student administration and admissions within higher education,
  OR

• Grade 12 with four years of extensive experience in student administration and admissions within higher education.

Required Skills & Competencies

• Strong knowledge of Universities South Africa (USAF), South African Qualifications Authority (SAQA), HPCSA, and SANC requirements.

• Experience working with non-NSC school leaving qualifications.

• Proficient in MS Word, Excel, Gmail, and internet applications.

• Excellent interpersonal skills, organizational ability, and a strong commitment to excellence.

• Effective communication skills with the ability to interact at all organizational levels and with diverse clients.

• Ability to work independently and collaboratively as part of a team.

• High level of discretion, confidentiality, and meticulous attention to detail.

• Ability to manage pressure and meet deadlines.

Added Advantages

• Experience with PeopleSoft in Student Administration, particularly in the Undergraduate Division.

• A Bachelor’s degree in a relevant field.

Why Work at University of Pretoria?

• Join one of South Africa’s top research universities with a strong reputation for quality education.

• Be part of a diverse and inclusive work environment that values excellence and professional growth.

• Contribute directly to the success and smooth running of student services within the Faculty of Health Sciences.

How to Apply

Interested candidates should apply online at the University of Pretoria Careers Portal: www.up.ac.za > Careers@UP. Please attach the following:

• A comprehensive CV

• Certified copies of your qualifications

• Contact details of three referees with permission to contact them

Find similar jobs at:
👉 https://careerjunctionza.co.za/jobs/

CV Tips for Administrative Officer Role

✅ Highlight relevant education and experience: Clearly state your National Diploma or equivalent, plus years of experience in student administration.
✅ Showcase your software skills: List MS Office (Word, Excel), PeopleSoft, and any other administrative systems used.
✅ Emphasize communication and interpersonal skills: Demonstrate experience working with diverse populations in an academic or administrative setting.
✅ Detail your ability to manage confidential data: Highlight examples where discretion and attention to detail were critical.
✅ Include your knowledge of academic policies: Mention familiarity with SAQA, HPCSA, USAF, and professional body requirements if applicable.

🌐 Company Website: https://www.up.ac.za/