Administrative Officer at University of Pretoria – Apply Now!

About the Role:

The University of Pretoria (UP), one of South Africa’s leading research institutions, is looking for a highly organized and proactive Administrative Officer to join its Pre-University Academy (UP-PUA) under the Faculty of Education. In this pivotal role, you will provide comprehensive administrative and secretarial support to both the UP-PUA and the Career Hub, ensuring smooth coordination of day-to-day functions.

This is an excellent opportunity to contribute to an educational environment that promotes excellence, diversity, and empowerment, while working at the forefront of tertiary academic support and learner development.

Key Responsibilities:

• Ensure efficient office management and administrative operations of UP-PUA.

• Serve as secretariat for both the UP-PUA and Career Hub: managing meeting logistics, minutes, and follow-up actions.

• Oversee financial administration including payments, budgeting support, and reconciliation.

• Manage and maintain learner data, ensuring accuracy and confidentiality.

• Liaise effectively with internal and external stakeholders and coordinate timely communication across departments.

• Plan and execute event coordination and marketing activities for UP-PUA and Career Hub.

Minimum Requirements:

• A 3-year National Diploma in Office Administration (or equivalent) and 2 years of relevant experience
  OR

  • A Grade 12 certificate with 4 years relevant experience

Key Competencies & Skills:

• Excellent administrative and secretarial skills

• Strong experience in financial/project administration

• Proficiency in Microsoft Excel and other MS Office tools

• Event coordination capabilities

• Effective interpersonal and communication skills

• Ability to handle multiple priorities and deadlines

Added Advantages:

• A relevant bachelor’s degree

• A diploma in Project Management or Event Coordination

• Experience in an academic or tertiary institution

• Working knowledge of PeopleSoft ERP systems

• Background in public relations and budgeting

• Solid project management experience

Why Join the University of Pretoria?

At UP, you’ll become part of a dynamic team that values excellence, innovation, and collaboration. UP offers a competitive remuneration package and participates in medical aid schemes such as BESTMED and UMVUZO, with the university covering 50% of your premium.

If you’re ready to grow your career in a meaningful and impactful way, apply now and be part of one of South Africa’s top research universities.

Apply online via: www.up.ac.za
For application-related queries, contact:
📧 mandy.moropa@up.ac.za | ☎️ 012 420 2966
For content-related queries:
📧 moneoang.leshota@up.ac.za | ☎️ 012 420 5580

🔍 Find similar jobs at:
👉 https://careerjunctionza.co.za/jobs/

CV Tips for Administrative Officer Roles:

1. Highlight your admin experience clearly: Emphasize specific office tools you’ve used (e.g., MS Excel, ERP systems like PeopleSoft).

2. Quantify achievements: Mention how you improved office processes or coordinated successful events.

3. Tailor your CV: Customize your application to match the university/academic environment.

4. Showcase communication skills: Include examples of internal liaison or committee support.

5. Include certifications: Project Management or Secretarial diplomas are a plus.

6. Use action words: Words like coordinated, implemented, facilitated make your experience more impactful.

🌐 Company Website:
https://www.up.ac.za