Old Mutual South Africa
Job Purpose
Old Mutual is seeking a detail-oriented and highly organized Administrator Assistant to join our team in Johannesburg. In this role, you will provide essential administrative support to senior management and other key stakeholders. You will assist with various administrative duties, meeting arrangements, correspondence, and reporting to ensure smooth office operations.
Key Responsibilities
✅ Administrative Support: Provide daily administrative support, including drafting correspondence, scheduling appointments, and maintaining data systems.
✅ Meeting & Event Coordination: Schedule appointments, organize meetings and conferences, and manage travel arrangements to optimize the senior management’s time.
✅ Correspondence & Document Preparation: Prepare routine letters, emails, minutes of meetings, and reports for approval by senior colleagues.
✅ Document Management: Produce and update Microsoft documents and departmental systems, ensuring accuracy and efficiency.
✅ Scheduling & Task Allocation: Design your monthly schedule, prioritize tasks, and assign work to others to improve office workflow.
✅ Data Collection & Reporting: Gather data, compile reports, and provide insights for management’s decision-making.
✅ Budgeting & Financial Monitoring: Use budgeting systems to monitor and analyze financial data, ensuring adherence to financial protocols.
✅ Procurement Support: Assist with simple procurement tasks following established procedures.
✅ Process Improvement: Continuously improve administrative processes by participating in training and coaching.
Required Skills and Experience
🎯 Matric (Grade 12)
🎯 Secretarial or Office Admin Qualification (Preferred)
🎯 Minimum of 3 Years’ Office Secretarial Experience
🎯 Experience Supporting Senior Management
🎯 Proficiency in MS Office
🎯 Knowledge of Finance & Budget Reporting Tools
🎯 Strong Communication Skills
🎯 Excellent Data Analysis & Reporting Skills
🎯 Strong Organizational and Time Management Skills
Competencies
✔️ Directing Work
✔️ Driving Results
✔️ Ensuring Accountability
✔️ Managing Complexity
✔️ Optimizing Work Processes
✔️ Planning and Aligning
✔️ Tech-Savvy
Why Old Mutual?
Old Mutual is a leading African financial services organization that is passionate about making a positive impact across key market segments. We provide a broad range of services in life and savings, asset management, property and casualty, and banking. At Old Mutual, we value diversity, inclusion, and the development of our employees, creating a strong foundation for mutual success.
Find similar jobs at: https://careerjunctionza.co.za/jobs/
For CV Tips: Visit Old Mutual Career Page
TIPS for CV Related to This Post
✔️ Highlight your experience in office administration and supporting senior management.
✔️ Emphasize your proficiency in Microsoft Office tools and any relevant technical skills.
✔️ Showcase your organizational, communication, and time management abilities.
✔️ Include any experience related to budgeting, financial tools, or data analysis.
