🔎 Position Overview

Glencore is a leading global diversified natural resources company operating in over 50 countries with 150+ mining and metallurgical sites. The Complex Management Assistant supports the Head of Department by providing professional administrative, organisational, and communication assistance. This role ensures efficient diary management, meeting coordination, stakeholder liaison, and office administration to maintain operational excellence in a busy mining environment.

🛠 Key Responsibilities

📊 Diary & Meeting Management: Manage the Head of Department’s electronic diary, boardroom bookings, and coordinate meeting logistics.
📝 Document Control & Correspondence: Handle incoming and outgoing correspondence, maintain filing systems, and distribute accurate minutes of meetings.
💻 Data & Record Management: Accurate data capturing, general administration, and computerised filing systems.
🍽 Catering & Event Coordination: Organise catering and logistics for meetings and stakeholder visits.
🧹 Office Supervision: Oversee general office management, including supervision of cleaning staff.
🤝 Stakeholder Liaison: Build and maintain positive relationships with internal and external stakeholders.

🎓 Minimum Qualifications

Grade 12 / Matric or equivalent
National Diploma in Office Administration, Secretarial Studies, or equivalent

💼 Minimum Experience

3+ years in office administration or secretarial support
Experience in data capturing and SAP advantageous
Experience in the mining industry advantageous

🧠 Behavioural Competencies

Ability to structure written information logically and clearly
High attention to detail with consistently accurate work
Strong interpersonal skills to build long-term trust with stakeholders
Ability to stay calm and focused under pressure

📌 Application Tips / CV Advice

Tailor Your CV: Highlight experience in diary management, meeting coordination, SAP, and stakeholder liaison.
Quantify Achievements: Include examples like “Managed schedules for 5 senior executives” or “Coordinated 20+ monthly meetings efficiently.”
Professional Formatting: Use clear headings, bullet points, and professional fonts (Calibri or Arial).
Show Industry Experience: Highlight any prior mining, corporate, or secretarial experience.
Emphasise Competencies: Include attention to detail, time management, and multitasking abilities.
Proofread: Ensure no spelling or formatting errors.

To apply for this job please visit www.glencore.com.