Contracts & Vendor Admin at Old Mutual – Apply Now!

About the Role

Old Mutual, a leading pan-African financial services group, is seeking a proactive and detail-oriented Contracts and Vendor Management Administrator to join their Johannesburg team. This role is central to ensuring efficient administration of contracts and third-party vendors within OM Bank, aligning with compliance standards, internal policies, and operational excellence.

If you’re looking for a role where attention to detail, coordination across departments, and robust vendor relationship management matter—this is your chance to contribute meaningfully to one of Africa’s most respected institutions.

Key Responsibilities

Contract Administration:

• Manage the end-to-end administration of all contracts and agreements.

• Collaborate with Procurement Officers, Legal teams, and Business Units to finalise contracts.

• Maintain a centralised, organised contract repository for easy retrieval and audit readiness.

• Monitor contract life cycles and ensure timely renewals or terminations.

• Facilitate NDA processes to ensure compliance prior to vendor engagement.

Vendor Management:

• Conduct supplier due diligence and ensure regulatory compliance (e.g., SARS documentation).

• Serve as the main point of contact for vendor queries and problem resolution.

• Support the execution of annual vendor reviews and audits to assess compliance and performance.

• Load and maintain supplier information accurately on ERP systems (e.g., Oracle).

• Oversee the supplier portal and ensure all vendor data is up-to-date and categorised appropriately.

Administrative Support & Governance:

• Respond to first-line vendor and internal stakeholder queries.

• Track partner governance meetings, maintain minutes, and follow up on action items.

• Support third-party risk management projects and provide cross-functional operational assistance.

Continuous Improvement:

• Identify and suggest improvements to vendor and contract processes using automation and best practices.

• Stay informed of industry trends, regulations, and technology that could enhance the vendor management function.

• Assist in training and onboarding new team members.

Qualifications and Experience

Minimum Requirements:

• Matric (Grade 12)

• Tertiary qualification in Procurement, Commerce, or Legal (advantageous)

• At least 2 years’ experience in contract or vendor administration, procurement, or TPRM (Third Party Risk Management)

• Experience working directly with third-party vendors and cross-functional internal teams

Skills and Attributes:

• Exceptional organisational and problem-solving abilities

• Proactive and deadline-driven with excellent attention to detail

• Strong interpersonal skills to navigate stakeholder communications

• Experience using ERP systems (e.g., Oracle) is highly beneficial

• Ability to manage multiple priorities in a fast-paced environment

Why Join Old Mutual?

Old Mutual is a premium African financial services group offering a wide range of financial solutions across 14 countries. With a purpose-driven culture, we’re committed to “Championing Mutually Positive Futures Every Day.” Working with us means contributing to Africa’s economic growth while building your own career path.

Find similar jobs at:
👉 https://careerjunctionza.co.za/jobs/

💡 CV Tips for Contracts & Vendor Admin Roles:

1. Highlight Your ERP Experience:
   Mention tools like Oracle or SAP, especially if you’ve used them for vendor onboarding or data maintenance.

2. Emphasise Compliance Knowledge:
   Showcase your familiarity with contracts, legal requirements, and vendor compliance processes.

3. Showcase Stakeholder Engagement:
   List examples where you’ve liaised with legal, procurement, or finance teams.

4. Quantify Your Achievements:
   E.g., “Managed over 50 vendor contracts annually with zero audit issues.”

5. Keep It Organised & Concise:
   Since this is a detail-oriented role, your CV should reflect the same level of organisation.

🌐 Company Website: https://www.oldmutual.co.za