AIG

Are you an experienced and highly organized Executive Assistant ready to thrive in a dynamic global environment? AIG South Africa is looking for a proactive and professional Executive Assistant to the General Manager (GM) and Deputy General Manager (DGM) to join our Johannesburg team. This is a unique opportunity to contribute to a world-renowned insurance leader that values collaboration, excellence, and innovation.

🚀 Key Responsibilities:

📅 Executive Support & Calendar Management

Manage complex calendars for GM and DGM.
Anticipate scheduling conflicts and propose seamless solutions.
Organize internal and external engagements.

✈️ Travel & Accommodation Management

Coordinate international and local travel, including flights, accommodation, transport, and documentation.
Ensure efficient, last-minute change handling.

🎉 Event & Social Engagements

Plan and manage formal and social events, including logistics, communications, invitations, and follow-ups.
Support annual events such as Year-End Functions, Strategy Workshops, Family Days, etc.

💰 Expense Management

Prepare and reconcile expense claims using Concur.
Monitor and align spending with company policies.

📄 Presentation & Document Preparation

Draft and prepare professional reports, presentations, board packs, agendas, and minutes.

🤝 Stakeholder & Guest Engagement

Act as a liaison between GM/DGM and internal teams.
Manage internal communications and follow-ups.
Coordinate with cross-functional teams and host international guests.

📆 Annual Events Calendar Coordination

Maintain a corporate event calendar aligned with business goals.

📣 Marketing & Communication

Collaborate with the marketing and communications department to increase leadership visibility and support campaigns.

🎓 Qualifications & Skills:

Minimum Requirements:

Formal qualification in Office Administration or Business Administration is advantageous.

Technical & Professional Skills:

Proficiency in MS Office Suite, SAP, Outlook, Internet, and Concur.
Strong expertise in travel planning tools and expense management systems.
Experience with event planning and logistics.
High-level communication (written and verbal) and presentation skills.

Organizational & Leadership Abilities:

Excellent multitasking, prioritization, and time management.
Ability to support multiple executives with discretion and professionalism.
Emotional intelligence and strong interpersonal skills.

Strategic Thinking & Problem Solving:

Capable of critical thinking and making informed decisions independently.
Understands broader business context and adapts accordingly.

🌈 Why Join AIG South Africa?

Work in a collaborative, in-office environment that encourages creativity and growth.
Be part of a global insurance leader dedicated to innovation and inclusion.
Access our Total Rewards Program, which includes health, wellbeing, financial security, and professional development benefits.
Join a team that values diversity, giving back to the community, and personal growth.

🔗 Find similar jobs at:
https://careerjunctionza.co.za/jobs/

✨ Top CV Tips for an Executive Assistant Role:

Highlight Relevant Experience:
Emphasize your experience with executive-level support, calendar management, and event coordination.
Showcase Technical Skills:
List tools like MS Office, Concur, SAP, and travel booking systems you’ve mastered.
Detail Soft Skills:
Include examples that demonstrate discretion, emotional intelligence, and stakeholder engagement.
Use Action-Oriented Language:
Use verbs like “organized,” “coordinated,” “managed,” and “executed” to describe your responsibilities.
Tailor for the Role:
Customize your CV by aligning it with the job’s duties—particularly related to executive-level support and communication.
Include Achievements:
Quantify your successes (e.g., “Reduced executive travel costs by 15% through optimized booking strategies”).

🔗 Company Website:
www.aig.com

To apply for this job please visit aig.wd1.myworkdayjobs.com.