Executive Personal Assistant at Momentum – Apply Now!

Make a Meaningful Impact at Momentum

Momentum is a purpose-driven company, committed to enabling people and businesses to achieve their life aspirations and financial goals. As part of our dynamic team, you’ll contribute to delivering practical financial solutions that truly matter—empowering communities, employees, and clients from all walks of life.

We’re seeking a highly professional and detail-oriented Executive Personal Assistant to join our team in Centurion, Gauteng. This vital role will provide high-level administrative support to our departmental Head and contribute to the efficient operation of our business unit.

Role Purpose

To ensure the seamless running of the business unit by providing dedicated administrative support to the Department Head and supporting the broader department with key tasks and coordination.

Key Responsibilities

Administrative & Diary Management

• Proactively manage the Line Manager’s calendar, including meeting scheduling with internal and external stakeholders.

• Maintain BU headcount data and update departmental email groups.

• Ensure all business files are correctly stored and easily accessible electronically.

• Coordinate office logistics (e.g., air conditioning, desks, seating).

Event & Meeting Coordination

• Arrange meetings, workshops, training sessions, and breakaways (including Manco and year-end functions).

• Handle venue logistics, catering, equipment, and budget considerations.

• Prepare and distribute agendas, presentations, and minutes.

Travel & Office Operations

• Book national and international travel for the department, aligned with budget and company processes.

• Manage Jira ticket logging for onboarding, profiles, and equipment.

• Ensure office facilities and housekeeping matters are addressed with service providers.

Client & Stakeholder Engagement

• Build strong relationships with stakeholders to maintain seamless communication.

• Ensure high-quality service delivery and adherence to service level agreements (SLAs).

• Recommend process improvements to enhance the overall client experience.

Required Qualifications & Experience

• Minimum: Grade 12 (Matric)

• Preferred: Office Administration or Secretarial Qualification

• Experience:

  • 4–8 years in an Executive PA or similar role

  • Office management experience (essential)

  • Insurance industry or event coordination experience (desirable)

Key Skills & Competencies

• Strong verbal and written communication skills

• Excellent organizing, planning, and time management

• Professionalism and a commitment to confidentiality

• Proficiency in Microsoft Office and business systems

• Ability to multitask, prioritize, and thrive in a deadline-driven environment

Behavioral Strengths:

• Interacting with People

• Embracing Change

• Attention to Detail

• Decision-Making

• Following Procedures

• Managing Stress

• Team Collaboration

Why Join Momentum?

As part of Momentum Metropolitan, you will be joining a company that values integrity, innovation, excellence, and collaboration. We offer a supportive work environment, learning and development opportunities, and the chance to grow your career in a forward-thinking organization.

Find similar jobs at:
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💡 CV TIPS for Executive Personal Assistant Roles:

• Highlight relevant admin experience with C-suite or senior executives.

• Showcase your event planning and coordination abilities.

• Emphasize technical proficiencies, especially with Microsoft Office and business systems.

• Include examples of diary and travel management.

• Demonstrate confidentiality, professionalism, and the ability to handle pressure.

🔗 Company Website: www.momentummetropolitan.co.za