Executive Secretary Job in Western Cape – Apply Now!

Job Overview

We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative and secretarial support to the Chief Executive: Marketing (CEM). This crucial role involves managing the CEM’s calendar, coordinating meetings, handling communications, making travel arrangements, and assisting with various administrative duties. If you are a proactive and experienced professional, this could be the perfect opportunity for you!

Key Responsibilities

As an Executive Secretary, your daily tasks will include, but are not limited to:

📅 Calendar Management

• Efficiently coordinate and manage the CEM’s schedule, including meetings, appointments, and travel plans.
• Prioritize and organize the CEM’s daily agenda for optimal time management.

📞 Communication Management

• Act as the primary point of contact for all internal and external communication on behalf of the CEM.
• Screen and manage emails, phone calls, and correspondence, redirecting or responding as needed.

📅 Meeting Coordination

• Organize and arrange meetings, conferences, and events, including preparing agendas, taking minutes, and handling logistics.
• Ensure that all meeting requirements are met for smooth operations.

✈️ Travel Arrangements

• Handle all aspects of travel planning for the department, including booking flights, accommodations, and transportation.
• Organize visas, prepare detailed travel itineraries, and provide necessary documentation.

📝 Administrative Support

• Assist in preparing reports, presentations, and other required documents.
• Manage expense reports and reimbursements for the CEM.
• Maintain a record of IT and office equipment for smooth operation.
• Process payments for marketing department invoices (excluding advertising accounts) via SAP.

Requirements

We are looking for candidates who meet the following criteria:

🎓 Education & Experience

• Grade 12 (Matric) required.
• Secretarial/Office Coordinator Diploma or similar qualification.
• At least 5 years of experience as a secretary to senior management or executive-level staff.
• Previous retail experience is an advantage.
• Experience with both domestic and international travel arrangements.

💻 Skills & Competencies

• Strong proficiency in PC literacy, including MS Office and Google Suite.
• Excellent understanding of event coordination.
• A strong service orientation, dedicated to providing high-quality support.
• Competencies: Devotion to quality, planning, flexibility, initiative, and the ability to perform under pressure.

Position Details

🕒 Work Level: Skilled
📅 Job Type: Permanent
💰 Salary: Market-related
⚖️ EE Position: No
📍 Location: Western Cape, South Africa

If you’re a professional executive secretary who thrives in a fast-paced, dynamic environment, we invite you to apply and become a key player in supporting the senior management of a leading organization.

Find similar jobs at: Career Junction ZA Jobs

Tips for CV related to this post:

• Highlight your secretarial and administrative skills, particularly any experience with high-level executives.
• Showcase your experience in managing travel and events.
• Be sure to list any certifications, diplomas, or training related to office coordination or executive assistance.
• If you have worked with software like MS Office, SAP, or Google Suite, mention your proficiency and any relevant experience with these tools.