Pon

About WastePartners

WastePartners is a trusted partner in the waste, cleaning, and recycling sectors. We specialize in providing maintenance and repair services for a variety of vehicles including waste collection and cleaning vehicles. Our services are essential for businesses that rely on efficient and effective transportation to serve their communities. At WastePartners, we are committed to ensuring the best performance of vehicles through our innovative systems and experienced team. We pride ourselves on creating a dynamic and supportive workplace where the employees’ contributions are valued.

Our team plays a critical role in maintaining large fleets, ensuring that customers’ vehicles stay in peak condition. With multiple workshop locations across the Netherlands, we are a part of the OrionPartners group and are looking to expand our talented team at WastePartners Utrecht.

About the Role

We are seeking an experienced Financial Administrative Employee to join our team in Utrecht. This is an exciting and dynamic role where no two days are the same. You will be responsible for handling various administrative tasks related to work orders, invoicing, and system management for the workshop.

The successful candidate will be integral in ensuring smooth operations of our administrative processes, with a focus on improving efficiency and optimizing invoicing procedures. You will work with our XDMS system, collaborate with different departments, and handle all financial aspects related to customer orders and workshop tasks.

Key Responsibilities

🔄 Work Order Management

Process and verify work orders in the XDMS system for customer and workshop transactions.
Monitor and minimize work-in-progress to ensure streamlined operations and timely deliveries.
Ensure accuracy and efficiency in invoicing and approval processes, including purchase invoices.

💼 Financial & Administrative Tasks

Tire approvals (Conti) management and processing of warranty claims.
Convert warranty work into claims and invoicing.
Process work orders from specific suppliers in the external system.
Complete full processing in Orion Grip software, including customer complaints, workshop occupancy, quotations, and invoicing.

📊 Process Optimization

Work on improving and optimizing the invoicing process to ensure timely and accurate invoicing.
Look for opportunities to streamline administrative operations and increase overall efficiency.
Collaborate with the team to identify and implement improvements in the workflow.

🧰 Workshop Support

Provide essential administrative support to the workshop, ensuring smooth operations and resolving any issues that arise.
Handle customer orders and liaise with clients for order numbers and other inquiries.

What We Expect from You

We are looking for a candidate who is detail-oriented and capable of managing multiple administrative tasks in a fast-paced environment. You should be able to switch between tasks easily and maintain an organized workflow.

🎓 Qualifications & Experience

A completed MBO-4 diploma in finance, administration, or a technical field.
At least 2 years of experience in a financial administrative role.
System knowledge and the ability to quickly learn and master dealer management systems like XDMS.

🔧 Technical Knowledge (Preferred)

Technical knowledge of motor vehicles is an advantage.
Previous experience working in a workshop environment is a plus.

🔑 Key Skills

Excellent organizational skills with attention to detail.
Strong communication skills, both written and verbal, with a customer-friendly attitude.
Flexibility and the ability to work independently with minimal supervision.

What We Offer

At WastePartners, we value the contributions of each team member. As a Financial Administrative Employee, you will play an indispensable role in our organization.

💰 Competitive Salary & Benefits

A competitive salary based on experience and qualifications.
12-month contract with the possibility of a permanent contract.
A travel allowance of €0.23 per km (minimum 10 km one way).
Pension plan and health insurance contribution of €300 annually.

🏆 Employee Benefits

Attractive discounts on Pon products, including Pon Private Lease and Gazelle bicycles (€500 per year).
Opportunities for career growth within the Pon group, including access to training programs.
Company physiotherapy and coaching for a healthy lifestyle.

Why Join Us?

WastePartners is a place where freedom and trust define our working culture. We believe that fun and passion are essential components of a fulfilling job. Our employees are the DNA of our company, and we’re committed to their development and wellbeing.

If you’re looking for a dynamic role where you can make a real impact, apply to join us today!

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TIPS for CV related to this post:

Highlight your experience in financial administration and your familiarity with dealer management systems.
Emphasize any technical knowledge of motor vehicles or experience working in an automotive workshop.
Showcase your organizational and problem-solving skills, demonstrating how you’ve handled complex administrative tasks in the past.
If applicable, mention any experience with invoicing and financial reporting.

To apply for this job please visit www.jobsatpon.com.