Fleet Administrator at CBRE Excellerate – Apply Now!

🏢 About CBRE Excellerate

CBRE Excellerate is a leading provider of integrated facilities management and corporate real estate services across Africa and the Middle East. As part of CBRE, the world’s largest commercial real estate services and investment firm, Excellerate delivers smart, scalable solutions tailored to client needs.

Joining CBRE Excellerate means being part of a global brand with strong local roots. Our team combines innovation, data, and operational excellence to provide industry-leading service across multiple sectors. If you are detail-oriented, process-driven, and thrive in a fast-paced, professional environment, this role is for you.

🧾 Position Overview

As the Fleet & Accommodation Administrator, your core responsibility is to ensure the efficient coordination and management of all records, systems, and service processes related to fleet vehicles and accommodation for a major client. You will be responsible for administrative accuracy, stakeholder communication, and the implementation of record-keeping standards that align with CBRE and client expectations.

This position requires a balance of administrative precision, financial reconciliation, and stakeholder coordination.

🛠 Key Responsibilities

Accommodation Administration

• Invoice processing and record-keeping for all client accommodation requirements.

• Manage cost adjustments and ensure accurate tracking.

• Reconcile accommodation costs per reporting standards.

• Address queries related to accommodation services.

• Ensure secure storage and timely maintenance of confidential records.

• Collaborate with service providers to streamline accommodation workflows.

• Track documentation and performance against KPIs, budgets, and deadlines.

• Submit regular reports on accommodation administration status.

Fleet Administration

• Coordinate fleet management activities with service providers and internal stakeholders.

• Maintain accurate logs of all fleet-related data for the specific location.

• Support the review and implementation of efficiency improvements in the fleet management process.

• Reconcile fleet costs and expenses as per company and client requirements.

• Apply documentation governance in compliance with CBRE and client standards.

• Deliver timely and accurate reports with detailed variance analysis.

🎓 Minimum Requirements

• Matric (Grade 12) – A post-matric qualification is preferred.

• 4–5 years of experience in a relevant administrative role.

• Strong computer literacy: MS Office Suite (especially Excel, Word, Outlook).

• Experience in working within facilities or fleet-related environments is advantageous.

✅ Competencies

• Excellent administrative and record-keeping skills

• Clear written and verbal communication

• Problem-solving and planning ability

• High attention to detail under pressure

• Strong customer focus with an understanding of client needs

• Team player with relationship-building strength

• Familiarity with SHEQ, OHS Act, and statutory fleet governance is a plus

👥 Key Working Relationships

• EFM Line Manager & On-Site Teams

• External stakeholders including landlords, tenants, and contractors

• Client representatives and reporting departments

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📄 CV Tips for Fleet & Accommodation Administrator Applicants:

📌 Highlight Relevant Experience: Emphasise past work in fleet coordination, facilities admin, or invoice processing.

📌 Show Off Your Tech Skills: List software tools and systems you’re familiar with—especially Excel and Outlook.

📌 Demonstrate Accuracy and Organisation: Provide examples of data handling, financial reconciliation, or record keeping.

📌 Include Compliance Knowledge: Reference experience with OHS, SHEQ, or internal policy adherence.

📌 Tailor Your Profile to the Role: Use similar language found in the job description to pass applicant tracking systems.

📌 Mention Stakeholder Engagement: Show your ability to manage both internal team needs and external service providers.

🔗 Visit the CBRE Excellerate website: https://www.cbreexcellerate.com