Functional Administrator at BCX in Centurion | Apply Now!

📍 Location: 1258 Embankment Road, Centurion, Gauteng, 0157, South Africa
🖥 Work Arrangement: Hybrid (Remote & On-site)
💼 Job Type: Permanent | Full-Time
📂 Job Ref: Internal Spec | Grade: S5

Website: https://www.bcx.co.za/our-offices/zambia/

📝 Job Summary

BCX, a leading South African digital solutions partner, is looking for a highly organized and experienced Functional Administrator to support the Chief and senior management team in Centurion, Gauteng. This role is crucial in ensuring the smooth operation of executive-level administrative tasks, business coordination, and internal communication.

The successful candidate will be responsible for high-level support functions, including calendar and workflow management, documentation preparation, budget coordination, and stakeholder communication.

📋 Key Responsibilities

🔹 General & Executive Administration (40%)

• Manage and schedule the Chief’s calendar, meetings, and critical engagements.

• Coordinate internal workflows for both the Chief and the broader leadership team.

• Maintain organized systems to handle approvals, SLAs, and performance tracking.

• Serve as a key contact for escalated queries, ensuring timely resolutions.

• Facilitate communication between the Chief’s office and all stakeholders.

🔹 Functional Business Support (60%)

• Prepare presentations, budgets, operational documents, reports, and statistics.

• Oversee logistics for workshops, meetings, and executive travel.

• Manage special assignments and ad hoc internal projects.

• Track and contribute to Performance Management reporting.

• Assist with financial coordination, including expense requisitions and budget support.

• Maintain credibility and build trust through professional, proactive engagement.

🎯 Core Skills & Competencies

Functional Skills

• Analytical Thinking & Problem Solving

• Advanced Communication (written and verbal)

• Execution & Delivery Excellence

• High Attention to Detail

• Strong Interpersonal and Stakeholder Management

Behavioural Competencies

• Initiative and Decision Making

• Customer Focus and Results Orientation

• Planning, Organizing, and Multitasking

• Presentation & Communication

• Relating and Networking

🎓 Minimum Qualifications

• NQF 6: 3-year Degree or Diploma in Business, Administration, or similar
  OR

• NQF 4: Grade 12 with extensive relevant experience

💼 Experience Requirements

• 5 years relevant experience, with at least 3 years in high-level executive support

• OR 7 years total experience with 3 years in high-level support

• Experience in a corporate environment, especially legal, financial, or marketing sectors, is advantageous

• Exposure to project management and executive reporting preferred

🔧 Additional Information

• Must be able to work under pressure and occasionally outside standard business hours

• Hybrid role with both remote and in-office responsibilities

• High level of internal and external stakeholder engagement expected

⚖️ Employment Equity Statement

BCX is an equal opportunity employer. We are committed to employment equity and diversity in the workplace. Applicants from designated groups and persons with disabilities are encouraged to apply. Internal mobility is prioritized where applicable in support of transformation goals.

✅ CV Tips for This Role

1. Highlight Executive Support Experience – Emphasize calendar management, travel coordination, and stakeholder communication.

2. Quantify Project Work – Mention successful support of initiatives, presentations, and budget planning.

3. Include Tech Tools – List tools such as MS Office Suite, ERP systems, project trackers (e.g., MS Teams, PowerPoint, Excel).

4. Showcase Cross-Functional Experience – Include exposure to finance, legal, or marketing administration.

5. Tailor Your Summary – Focus your CV intro on high-level support and coordination expertise.

🔗 Find similar jobs at: https://careerjunctionZA.co.za/