Spoor & Fisher
Legal Patent Secretary/Administrator – Grow Your Legal Career at Spoor & Fisher!
Spoor & Fisher, a leading intellectual property law firm, is looking for a talented and experienced Legal Patent Secretary/Administrator to join its Centurion office. If you have a background in Patent or Conveyancing administration and thrive in a dynamic legal environment, this is your chance to advance your career with a globally respected firm.
In this permanent position, you will play a vital role in supporting the Patent Agency department, ensuring seamless case management, document preparation, and client interaction under the guidance of the Patent Practice Manager.
Key Responsibilities
As a Legal Patent Secretary/Administrator at Spoor & Fisher, your primary duties will include:
✅ General Secretarial & Administrative Support
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Handling general secretarial tasks to support patent attorneys and administrators.
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Preparing quotations and supporting forms for patent and design applications.
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Managing takeover cases and arranging new instructor and owner numbers.
✅ Portfolio & Document Management
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Preparing and maintaining portfolio/status reports for clients.
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Running reminders for important deadlines (TNA, MVA, PAG, PCH, JCR).
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Generating filing reports and ensuring timely submission of outstanding reports.
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Checking exception reports for duplicate official numbers and following up on outstanding filing receipts with CIPC.
✅ Billing & Reporting
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Preparing consolidated monthly, quarterly, and annual billing.
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Creating account accrual reports for internal financial tracking.
✅ Client & Portal Coordination
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Managing external client portals and CIPC online submissions.
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Utilizing WIPO extract and other online legal tools for international filings.
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Running and updating the patent portals mailbox to ensure efficient communication and tracking.
✅ Backup Support & Special Projects
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Assisting with PCH and PAG filing of applications.
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Participating in testing rules, templates, and departmental projects.
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Monitoring the patent applications mailbox to ensure no correspondence is missed.
Minimum Requirements & Core Competencies
We’re looking for a highly organized, tech-savvy professional who can work independently while collaborating effectively with colleagues.
✔️ Minimum education: Grade 12 / National Certificate
✔️ Experience in Patent or Conveyancing administration (essential)
✔️ Proficiency in MS Word, Inproweb, and PDF Exchange Viewer
✔️ Ability to navigate and manage client web-based portals, CIPC online, and WIPO extract
✔️ Excellent attention to detail and a strong sense of urgency to meet critical deadlines
✔️ Effective multi-tasking skills and a proactive, solutions-driven mindset
✔️ Team player with a customer-centric approach
Why Work at Spoor & Fisher?
At Spoor & Fisher, you’ll be part of a prestigious, globally recognized intellectual property firm that values excellence, innovation, and professional development. You’ll have access to:
🎓 Ongoing training and development opportunities
🌍 Exposure to international legal processes and filings
💼 A collaborative environment with experienced legal professionals
📈 Career progression opportunities within a reputable legal practice
👉 Don’t miss this opportunity to be part of a leading legal team! Apply now and take the next step in your legal career with Spoor & Fisher.
Find similar jobs at: https://careerjunctionza.co.za/jobs/
💼 Top CV Tips for Legal Patent Secretary/Administrator Roles
📝 Emphasize relevant legal/administrative experience: Highlight roles where you’ve worked with legal documentation, case management, or client portals.
⚙️ List your technical proficiencies: Include your skills in MS Word, Inproweb, PDF Exchange Viewer, CIPC, and WIPO extract clearly in your skills section.
📊 Showcase attention to detail: Use examples of how you managed deadlines, filing systems, or error resolution to prove your precision.
📅 Demonstrate deadline management: Employers love seeing proof of your ability to manage competing deadlines—mention any instances where you successfully handled high-pressure workloads.
🤝 Highlight teamwork and communication: Share how you liaised with attorneys, clients, or external agencies in your past roles.
✅ Keep your CV professional and error-free: Since attention to detail is key in this role, your CV needs to be spotless—no typos or formatting errors.
🌐 Learn more about us at: https://spoor.com
