Trending Talent Solutions
Role Purpose
We are looking for a dedicated Mill Administrator to join our team in Pietermaritzburg. This essential role provides frontline service by welcoming guests and answering telephone calls in a professional manner. You will also offer crucial administrative support to Mill Managers and the HR department. If you have strong organizational skills, excellent customer service abilities, and a passion for multitasking, we want you on our team!
Key Responsibilities
As a Mill Administrator, your day-to-day duties will include, but are not limited to:
📞 Frontline Service & Reception
- Greet visitors and manage reception duties, providing excellent first impressions of the company.
- Answer and direct phone calls efficiently, ensuring that queries are addressed or redirected to the appropriate team members.
- Maintain a professional appearance and demeanor at all times when interacting with guests, clients, and staff.
🗂 Administrative Support
- Provide essential administrative assistance to Mill Managers and HR, including managing time and attendance records.
- Prepare reports and assist in compiling PowerPoint presentations when required.
- Ensure all office documentation is organized and filed in a precise manner.
📊 Time & Attendance Management
- Monitor and manage employee time and attendance records, ensuring accuracy and efficiency in logging working hours.
💼 HR Assistance
- Assist HR with various administrative tasks, such as managing employee records, assisting with payroll-related documentation, and handling general HR inquiries.
Required Qualifications
🎓 Education
- Grade 12 (Matric) is required.
🧑💼 Experience
- At least 2 years of Administration and Reception experience.
- Experience in managing time and attendance is highly desirable.
- Intermediate proficiency in Microsoft Excel and experience with PowerPoint presentations.
Required Knowledge & Skills
🔧 Technical Skills
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Able to operate internal and external communication systems, including telephones.
📞 Interpersonal & Communication Skills
- Exceptional telephone etiquette and a clear, pleasant voice.
- Strong ability to communicate effectively with clients, staff, and visitors.
- Excellent attention to detail and the ability to multitask in a fast-paced environment.
- Strong interpersonal skills and the ability to maintain professionalism and diplomacy in all interactions.
🔍 Attributes
- Demonstrate confidentiality in handling sensitive information.
- Be proactive and adaptable, with a strong willingness to learn and grow.
- Ability to handle multiple tasks simultaneously while maintaining accuracy and quality.
Why Join Us?
- 🌟 Be a part of a well-established team, providing excellent customer service and administrative support to ensure smooth business operations.
- 💼 Opportunity for career growth and development in a dynamic environment.
- 🤝 Be part of an organization that values teamwork, professionalism, and continual improvement.
If you have a passion for administration and enjoy providing excellent customer service, we encourage you to apply for this exciting opportunity to become a Mill Administrator in Pietermaritzburg.
Find similar jobs at: Career Junction ZA Jobs
TIPS for CV related to this post:
- Highlight your administrative and reception experience, especially any time and attendance management duties.
- Showcase your proficiency in Microsoft Office, particularly Excel and PowerPoint.
- Emphasize any experience dealing with customers, clients, or guests in a professional setting.
- Demonstrate your ability to multitask, prioritize, and maintain a high level of attention to detail.
- Mention any relevant training or certifications in administration, customer service, or office management.
