Lexmark
Are you a detail-oriented and highly organized individual? Do you thrive in a dynamic office environment and enjoy managing multiple responsibilities? Lexmark, a global leader in imaging solutions, is looking for a proactive and efficient Office Administrator to join our team in Johannesburg.
About Lexmark:
Lexmark is known for creating innovative imaging solutions that help customers worldwide with secure and efficient document management. Our culture is built on collaboration, integrity, and an unwavering commitment to excellence.
Key Responsibilities:
🏢 Office Management and Administration:
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Oversee daily office operations, ensuring a well-organized and safe workspace.
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Liaise with building management to handle maintenance, security, and operational matters.
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Ensure compliance with health and safety regulations.
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Manage purchase orders, including reviewing, approving, and tracking office-related purchases within budget.
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Verify vendor invoices for accuracy and process payments promptly.
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Monitor office supply inventory, coordinating reorders when necessary.
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Supervise maintenance vendors (e.g., HVAC, pest control) and manage emergency repairs.
đź“‘ Client Administration and Financial Coordination:
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Manage monthly toner orders and proof of delivery (POD) documents before billing approval.
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Extract and edit PODs for distribution across different client divisions.
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Coordinate with the Laser Logistics Team to resolve missing POD issues.
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Handle manual purchase orders for toner invoicing.
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Prepare and submit financial statements to clients’ divisions to facilitate payment processing.
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Work with the client’s finance department to ensure timely and accurate invoicing.
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Conduct monthly invoicing for corrections related to missing toner tickets.
Qualifications and Skills:
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Experience in office management, administrative coordination, or a related role, preferably in logistics or finance.
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Strong organizational skills with the ability to prioritize multiple tasks efficiently.
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Excellent communication and interpersonal skills.
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Experience with purchase order management and invoice processing.
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Proficient in Microsoft Office Suite (Word, Excel, Outlook).
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Familiarity with financial management software.
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Knowledge of health and safety regulations.
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Ability to work independently and handle confidential information.
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Willingness to work after hours if necessary for maintenance or emergencies.
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Advanced proficiency in English.
Why Join Lexmark?
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Competitive salary and benefits package.
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Diverse and inclusive work environment.
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Collaborative and dynamic team culture.
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Opportunities for work-life balance and career growth.
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Commitment to environmental sustainability and community support.
At Lexmark, we believe in empowering our people to create innovative solutions that make a difference. If you’re ready to take the next step in your career, apply now and be part of a global leader in imaging technologies!
Apply now at…https://lexmark.wd1.myworkdayjobs.com/en-US/Lexmark/job/Office-Administrator—Johannesburg_R3368?source=Linkedin
Find similar jobs at: https://careerjunctionza.co.za/jobs/
TIPS for CV related to this post:
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Highlight your office management and client coordination experience.
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Emphasize your organizational and multitasking skills.
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Include examples of how you’ve handled financial coordination or invoicing tasks.
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Mention your proficiency with Microsoft Office Suite and financial software.
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Demonstrate your ability to work independently and manage confidential information.
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Show your problem-solving and communication skills with real-life examples.
Company Website: Lexmark Careers
