Office Administrator at Schauenburg Systems | Apply Now!

📍 Location: Polokwane, Limpopo, South Africa
🏢 Company: Schauenburg Systems
🕒 Job Type: Full-Time | On-site
📅 Closing Date: 11 August 2025

Website: http://www.schauenburg.co.za

📝 About the Role

Are you a highly organized and driven administrative professional looking to grow your career? Schauenburg Systems, a leader in safety and communication systems for the mining and industrial sectors, is looking for a detail-oriented Office Administrator to join their Polokwane team.

This role supports the technical division through a variety of administrative tasks, including documentation, stock control, customer liaison, and coordination with technicians and coordinators. If you thrive in a structured environment and enjoy managing processes, this opportunity is for you.

🔧 Key Responsibilities

📂 Administrative Duties

• Act as the regional contact point between technical coordinators, technicians, and internal departments.

• Perform daily admin functions: filing, typing, data capturing, HR documentation, travel claims, and record management.

• Prepare and collate data for reports (monthly, quarterly, annual).

• Manage travel and accommodation bookings for technical staff.

• Maintain accurate tracking of PODs and age analysis of debtors.

• Create customer quotes and verify orders before submitting for invoicing.

• Follow up with mines on unpaid strips, quotes, and contract orders.

• Update lease and maintenance contract lists and liaise with the accounts department for invoicing.

• Input requisitions and supplier orders onto Syspro, ensuring all workflows and supporting documents are attached.

• Maintain GP totals and report updates monthly.

• File and send purchase orders to Head Office.

📦 Stores Duties

• Oversee daily store operations: stock level monitoring, discrepancy resolution, and stock ordering.

• Conduct regular stock takes and maintain cleanliness in the store area.

✅ Minimum Requirements

• Matric (Grade 12)

• Minimum 3 years of experience in an administrative role

• Computer literacy – MS Office suite (Excel, Word, Outlook)

• Syspro knowledge is advantageous

• Understanding of store and stock control operations

• Own vehicle is required

🌟 Key Attributes

• Strong written and verbal communication skills

• Attention to detail and accuracy

• Excellent organizational and multi-tasking ability

• Problem-solving and analytical mindset

• High levels of discretion and confidentiality

• Team player with a proactive attitude

• Ability to manage changing deadlines under pressure

🤝 Employment Equity Commitment

Schauenburg Systems is an equal opportunity employer. EE candidates and individuals with disabilities are strongly encouraged to apply.

📬 Application Details

If you do not receive a response within 3 weeks of submitting your application, please consider your application unsuccessful.

🗓 Closing Date to Apply: 11 August 2025

💡 CV Tips for Office Administrator Roles

• Tailor your CV to emphasize administrative experience, software skills (especially Syspro), and any experience working in technical or industrial sectors.

• Use bullet points to make your work experience easy to scan.

• Include measurable achievements, such as how you improved workflow, accuracy, or cost savings.

• Mention your ability to handle confidential information, work independently, and manage multiple tasks under tight deadlines.

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