Office Assistant at Rand Water – Apply Now!

🚀 Position Summary:

Rand Water is seeking a highly organized and proactive Office Assistant to provide essential administrative and secretarial support to the Panfontein operations site. This is a permanent opportunity to join a leading water utility provider, contributing to streamlined operations and the efficient management of site logistics and staff-related processes.

The successful candidate will ensure smooth office operations by managing documentation, vehicle logistics, financial submissions, and office systems. If you’re detail-oriented, tech-savvy, and thrive in a structured environment—this opportunity is for you.

✅ Key Responsibilities:

• Handle all staff-related administration at the site including trip sheets, vehicle bookings, services, and loan vehicle coordination.

• Provide administrative and secretarial support to site management to ensure optimal use of resources and time.

• Manage schedules, organize meetings, book travel, and handle general correspondence.

• Maintain effective office systems, order supplies, and ensure a clean, organized workspace.

• Generate and track work orders using Maximo; maintain accurate spreadsheets and timelines.

• Create SAP reservations and requisitions for site-related activities.

• Submit staff timesheets, travel claims, and various administrative forms.

• Ensure all incoming invoices are verified, signed, and submitted for payment.

• Assist with front-desk reception duties and maintain noticeboards.

🎓 Minimum Requirements:

• Educational Qualification:

  • Essential: Grade 12 with a National Certificate in Office Administration.

  • Preferred: National Diploma in Office Administration.

• Experience:

  • At least 2 years in administration or secretarial roles.

• Systems & Software Proficiency:

  • Essential: Microsoft Office Suite & SAP (2 years minimum).

  • Required: Maximo competency.

  • Accurate typing and report writing capabilities.

• Other Requirements:

  • Code 8 Driver’s License is essential.

  • Excellent telephone etiquette and interpersonal skills.

🧠 Knowledge, Skills & Attributes:

• Knowledge:

  • Maximo and SAP system functionality.

  • Document and workflow management.

  • Standard office administration protocols.

• Skills:

  • Strong administrative and secretarial skills.

  • Verbal and written communication skills in English.

  • Microsoft Word and Excel proficiency.

• Attitude:

  • Customer-oriented mindset.

  • Punctual and self-disciplined.

  • Commitment to maintaining excellent housekeeping standards.

Why Join Rand Water?

• Be part of a purpose-driven organization making a real impact in water sustainability and service delivery.

• Enjoy long-term career development opportunities within a respected utility provider.

• Work in a collaborative and structured environment that values professionalism and operational excellence.

🔗 Find similar jobs at:

👉 https://careerjunctionza.co.za/jobs/

💡 TIPS for CV – Tailored to Office Assistant Roles:

1. Use a Clear Layout: Ensure your CV is easy to read and well-structured with headings like Experience, Skills, Education, and Certifications.

2. Showcase Technical Skills: Highlight your experience with SAP, Maximo, Microsoft Office, or any administrative systems you’ve used.

3. Demonstrate Impact: Use bullet points to explain how your admin skills supported smoother office operations, e.g., “Reduced delays in vehicle scheduling by streamlining booking systems.”

4. Quantify Achievements: Whenever possible, use numbers – e.g., “Handled 20+ vehicle logs weekly.”

5. Tailor to the Role: Include keywords from the job description, such as “office systems,” “trip sheet coordination,” “SAP requisitions,” and “Maximo tracking.”

6. Proofread: Ensure your CV is free of spelling and grammar errors—this reflects attention to detail.

🌐 Company Website: https://www.randwater.co.za