Vodacom
Vodafone is excited to offer an opportunity for a highly organized and proactive Personal Assistant to join our team in Johannesburg. As a leading global communications company, Vodafone is committed to putting people first and fostering a diverse and inclusive workplace. Join us to experience a dynamic work environment with a focus on personal and professional growth.
Role Purpose:
In this vital role, you will manage the business administration and project support function within the office of the Chief Officer of Legal, Risk & Compliance (Chief Officer LRC). You will also serve as the primary point of contact for this office, handling a variety of administrative tasks with precision, managing budgets, coordinating travel and events, and ensuring smooth office operations.
Key Responsibilities:
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Administrative Support:
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📧 Email management: Prioritize and manage emails for the Chief Officer LRC.
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📞 Telephone screening: Screen and manage calls for the Chief Officer LRC.
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🗓️ Calendar management: Schedule meetings, appointments, and conferences.
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📝 Document preparation: Review, proofread, and prepare documents for signature.
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🏢 Office management: Ensure the Chief Officer is well-prepared for meetings, manage filing systems, and document compilations.
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🗂️ Board and Committee support: Assist with completing documentation for Board agenda items and Audit Committees.
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Budget and Expense Management:
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💰 Expense reporting: Assist in budget OPEX and CAPEX administration.
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📊 Reconciliation: Process invoices, receipts, and reconciliations on time.
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🧾 Processing payments: Manage expense reports and ensure timely processing.
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Travel Management:
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✈️ Travel logistics: Organize all travel arrangements, including local and international trips, visa applications, hotels, and transportation.
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🗺️ Itinerary management: Prepare comprehensive itineraries for the Chief Officer LRC.
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Event Management:
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🎉 Event coordination: Manage events hosted by the Chief Officer LRC, including conferences, team-building events, and seminars.
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🏢 Logistical arrangements: Book venues, confirm speakers, and prepare agendas.
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🎁 Promotions and gifts: Source branded gifts and promotional items for events.
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Qualifications and Experience:
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🎓 Matric required, with a Secretarial Certificate / Diploma (essential).
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📜 Legal certificate (advantageous).
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🖥️ Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Microsoft Project).
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🧾 Financial Administration experience and familiarity with SAP EVO (advantageous).
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💼 3-5 years of secretarial experience, including 1+ year supporting a Chief Officer or similar.
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⚖️ Experience in a legal or telecommunications environment (preferred).
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🎯 Project management and coordination experience.
Job-Related Skills:
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📅 Excellent organizational skills: Ability to prioritize and manage multiple tasks.
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🖋️ Strong communication skills: Both written and oral communication.
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🕒 Attention to detail: Meticulous in managing deadlines and ensuring accuracy.
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🔒 Confidentiality: Discretion in handling sensitive information.
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💡 Proactive: Ability to anticipate needs and take initiative.
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🤝 Team Player: Collaborative in a fast-paced environment.
What We Offer:
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💼 Competitive salary and benefits.
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🌍 Global career development opportunities.
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🏥 Healthcare, retirement, and risk benefits.
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📱 Cell phone and data benefits, along with exclusive staff discounts.
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🧘♂️ Work-life balance and a dynamic work environment.
At Vodafone, we create an environment where everyone can thrive, and we are looking for innovative and forward-thinking individuals like you to join our team. If you’re ready to make an impact, apply today!
Apply now at…https://jobs.vodafone.com/careers/job/563018685082272?domain=vodafone.com
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https://careerjunctionza.co.za/jobs/
TIPS for CV related to this post: Tailor your CV to highlight your organizational, communication, and project management skills. Focus on detailing your experience in administrative roles, event coordination, and financial management. Ensure your CV demonstrates your proficiency with Microsoft Office and any relevant software like SAP EVO.
Company Website: https://www.vodafone.com/
