Barloworld Equipment
Are you an experienced Personal Assistant with excellent administrative and organizational skills? Barloworld Equipment is looking for a Personal Assistant Global Grade 08 to join their team in Middelburg. If you thrive in a dynamic, fast-paced environment and have a proven track record in office administration, this is an exciting opportunity for you!
As a Personal Assistant, you will provide comprehensive support to the team and executives, ensuring smooth day-to-day operations and effective communication. This role requires someone who is proactive, organized, and able to handle multiple tasks simultaneously.
Key Responsibilities
🔹 Full Administrative Support – Manage both personal and professional administrative duties, ensuring all tasks are completed efficiently.
🔹 Diary Management – Organize, manage, and maintain schedules, ensuring the efficient coordination of meetings, conferences, and seminars for the department.
🔹 Travel and Accommodation Coordination – Efficiently manage travel arrangements, including flights, accommodation, and itineraries.
🔹 Report Coordination – Consolidate and coordinate monthly reports for the department and other relevant stakeholders.
🔹 Call Screening & Queries Routing – Handle incoming calls and route queries to the appropriate individuals.
🔹 IT Customer Relationship Management – Support IT communication and handle any queries related to customer relationships.
🔹 Support Executive Leadership – Follow up with direct reports to ensure operational matters are addressed promptly.
🔹 Meeting Coordination – Assist in managing and coordinating various management meetings, ensuring smooth operations.
🔹 Professional Office Environment – Maintain a professional office image and ensure a well-organized workspace.
🔹 Governance and Filing – Support office IT governance and electronic filing of all documentation.
🔹 Stakeholder Communication – Facilitate communication with internal and external contacts, ensuring clarity and professionalism.
Qualifications & Experience
🔹 Educational Requirements – Certificate or diploma in Office Management, Secretarial duties, or a related field.
🔹 Experience – At least 6-8 years of experience as a secretary or personal assistant in a corporate environment.
🔹 IT Proficiency – Excellent MS Office skills (Word, PowerPoint, Excel) and strong IT skills.
🔹 Communication Skills – Outstanding written and verbal communication skills with a keen attention to detail.
🔹 Business Acumen – Good understanding of business operations and financial processes.
🔹 Personality Traits – Personable, flexible, and cheerful with a strong customer service orientation.
🔹 Discretion and Confidentiality – High ethical standards with the ability to manage sensitive information discreetly.
🔹 Other Skills – Strong planning, organizing, and coordination skills, with the ability to prioritize tasks and handle pressure.
Additional Requirements
🔹 Driver’s License – A clean driver’s license is required for this position.
🔹 Flexible Availability – Willingness to handle issues outside of normal contracted hours when necessary.
Why Join Barloworld Equipment?
At Barloworld Equipment, we pride ourselves on fostering a collaborative and high-performance environment. As a Personal Assistant, you will play a key role in supporting leadership and ensuring the smooth running of operations across the company. We offer competitive compensation, excellent career development opportunities, and a dynamic work culture.
If you are a highly organized, proactive professional with excellent administrative skills, we would love to hear from you!
How to Apply
Click below to submit your application today and take the first step toward an exciting career with Barloworld Equipment:
Apply Now
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💼 TIPS for CV Related to this Post
- Highlight Your Admin Skills: Make sure to emphasize your experience in handling multiple administrative duties such as diary management, travel coordination, and report generation.
- Focus on IT Proficiency: List your experience and proficiency in using Microsoft Office Suite and other office management software.
- Showcase Your Communication Skills: Highlight any experience where you had to manage communication with senior executives or external stakeholders.
- Mention Confidentiality: If you’ve worked with sensitive or confidential information, be sure to mention this in your CV to demonstrate your professionalism.
- Tailor Your CV for the Role: Align your CV with the job description, focusing on the skills and qualifications specifically mentioned for this role.
