Thekwini TVET College
About the Role
Thekwini TVET College invites qualified internal candidates to apply for the role of Principal’s Personal Assistant (SL7 X1) on a 4-month contract basis. This vital position is based at the Central Office and offers the opportunity to provide essential administrative support to the Principal and Senior Management. If you have experience in office management, possess strong organizational skills, and are detail-oriented, this could be the perfect role for you!
As the Principal’s Personal Assistant, you will play a key role in ensuring the efficient operation of the College’s leadership team. This position involves various tasks including providing secretarial support, managing communications, handling confidential information, and assisting with the Principal’s administrative needs.
Key Responsibilities
🗂️ Administrative Support
- Provide secretarial and receptionist support to the Principal, managing schedules and communication effectively.
- Organize and coordinate meetings, including booking venues and preparing agendas.
- Assist with budget management for the Principal’s office, keeping track of expenses and administrative needs.
- Prepare reports and assist in the preparation of official documents for the Principal.
📅 Organizational Support
- Coordinate logistics for meetings, conferences, and other important events for the Principal.
- Handle the confidential documentation related to the Principal’s office and ensure proper filing and record-keeping.
- Support the Principal with day-to-day administrative tasks, including drafting and reviewing correspondence.
💻 Skills and Office Management
- Assist with maintaining a smooth workflow within the office, ensuring all tasks are completed in a timely and efficient manner.
- Be prepared to work after normal working hours when required to meet deadlines or assist with urgent matters.
📜 Compliance & Documentation
- Ensure the application of relevant Public Service and Departmental prescripts and guidelines are understood and adhered to.
- Provide administrative support for official communications and correspondence.
What We Are Looking For
🎓 Qualifications & Experience
- Matric certificate (or equivalent) is required.
- A recognized REQV13 qualification in Public Management, Office Management, Business Management, or a related field.
- 3-5 years of experience in a clerical/administrative environment.
- Proven track record of providing support services to senior management in a professional setting.
📝 Skills & Competencies
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in computer literacy, particularly with Microsoft Office and other office tools.
- Ability to work under pressure and make decisions with sound judgment.
- High levels of discretion and the ability to maintain confidentiality.
- Own transport for commuting is essential.
Why Join Us?
By joining Thekwini TVET College as the Principal’s Personal Assistant, you will become part of a well-established and reputable educational institution. You’ll be able to contribute to the smooth running of the College’s operations, while enhancing your professional experience in a leadership support role.
💼 Benefits:
- Opportunity to support Senior Management in a well-respected organization.
- Gain valuable experience in the public sector, particularly in education and administration.
- Work in a dynamic and evolving environment with opportunities for personal growth.
How to Apply
Interested candidates must apply through the Thekwini TVET College website. All applications must include the Z83 form (obtainable from any Public Service Department or here), completed in full, signed, and dated. Along with the Z83 form, candidates should submit a detailed Curriculum Vitae (CV).
Please note that certified copies of qualifications and other relevant documents will only be required from shortlisted candidates before the interview date. A Certificate of Service from your HR office is required to prove previous experience.
Deadline: Applications must be submitted by Monday, 24 March 2025. Late applications will not be considered.
Find similar jobs at: CareerJunctionZA Jobs
TIPS for CV related to this post:
- Highlight your administrative and secretarial experience, especially supporting senior management.
- Emphasize your ability to work under pressure and handle confidential information.
- Include details of your organizational and communication skills, especially in managing budgets and report writing.
- If you have experience working in an educational environment or with government protocols, be sure to showcase this on your CV.
- Don’t forget to mention your transport availability to ensure smooth commuting to work.
