Property & Office Administrator Role – Apply Now!

📌 Job Details

📍 Location: Durban, KwaZulu-Natal, South Africa
🏢 Work Type: On-site
⏰ Job Type: Full-Time
📄 Employment Type: Permanent
🆔 Job ID: 1014
⏳ Closing Date: 02 January 2026

📝 Job Overview

The Property & Office Administrator plays a critical operational role in supporting the effective management of commercial properties and office facilities in Durban. This position ensures that property administration, tenant relations, maintenance coordination, compliance, reporting, and office operations are executed to a consistently high standard.

Working closely with the Property Administration Lead and Building Manager, the role requires strong organisational ability, attention to detail, and the capacity to manage multiple operational priorities while ensuring compliance with health, safety, risk, and governance standards.

🔑 Key Responsibilities

Property & Office Administration

• Manage floor plans, parking allocations, and access control in collaboration with senior property management

• Ensure the smooth daily operation of the property office, including accurate and timely filing of all documentation

• Lead the transition toward paperless, electronic document management systems

• Manage petty cash and company credit cards in line with financial controls

• Provide administrative support to the Finance Team across the property portfolio

• Maintain a complete and accurate key register for all properties

Maintenance & Contractor Management

• Coordinate internal maintenance teams and external contractors for repairs and upkeep

• Inspect all completed work to ensure it meets required quality and performance standards

• Reject and report sub-standard work and prevent payment for non-compliant services

• Maintain contractor schedules, emergency contact lists, and maintenance records

• Ensure routine, cyclical, and emergency maintenance is completed timeously

Stock & Asset Control

• Assist with ordering and management of weekly and monthly stock

• Conduct monthly stock reconciliations and ensure accurate record-keeping

• Ensure assets, equipment, and consumables are controlled and accounted for

Tenant Relations & Customer Service

• Handle tenant enquiries via email, telephone, and written correspondence

• Build and maintain professional relationships with tenants

• Ensure compliance with letting standards and service excellence requirements

• Coordinate and attend tenant viewings when required

Reporting & Analysis

• Prepare monthly repairs and maintenance reports, including trend analysis

• Ensure reports are accurate, complete, print-ready, and compliant with Group Reporting Standards

• Submit all reports within agreed deadlines

People & Team Support

• Supervise and guide cleaning, landscaping, and maintenance teams when on site

• Support team morale, collaboration, and continuous improvement

• Uphold organisational values including Service Excellence, Integrity, Accountability, Ubuntu, and Innovation

Compliance, Risk & Quality Management

• Ensure 100% compliance with company policies, health and safety regulations, and applicable legislation

• Maintain accurate, logical, and audit-ready records and documentation

• Declare all gifts, conflicts of interest, and report any instances of unethical conduct

• Protect confidential and personal information of tenants, suppliers, and stakeholders

Growth & Operational Support

• Assist with special projects and operational initiatives as directed

• Perform ad-hoc administrative and property-related tasks as required

🎓 Qualifications & Experience

• Completed or currently studying towards a Bachelor’s degree in Business, Administration, or a related field

• Valid driver’s licence

• 2–5 years’ experience in property and office administration

• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Access)

• Practical exposure to facilities, tenant management, and contractor coordination

🧠 Required Skills & Competencies

• Strong administrative and organisational skills

• Property, facilities, and maintenance coordination knowledge

• Excellent tenant relations and customer service ability

• Reporting, analytical, and documentation skills

• Sound understanding of compliance, health and safety, and risk management

• Clear communication and interpersonal skills

• Problem-solving and operational decision-making ability

• Ability to manage projects, deadlines, and multiple priorities

📄 CV Tips

• Highlight experience in property administration and facilities management

• Emphasise contractor coordination, inspections, and compliance exposure

• Include reporting, stock control, and tenant liaison responsibilities

• Demonstrate attention to detail, audit readiness, and organisational skills

• Clearly list software proficiency and operational systems used

⚖️ Company Policy & Compliance Statement

The company is committed to ethical conduct, compliance with all applicable laws, and maintaining a safe, inclusive, and professional working environment. All employees are expected to adhere to company policies, health and safety regulations, confidentiality requirements, and governance standards. Non-compliance, conflicts of interest, or unethical behaviour will not be tolerated.