Secretarial Administrator at ENS in Jo’burg | Apply Now!

🏢 Company: ENS (Edward Nathan Sonnenbergs)
📍 Address: 150 West Street, Sandton, Johannesburg, Gauteng, 2196, South Africa
📅 Closing Date: 20 August 2025
💼 Employment Type: Full-time
🗂 Department: Corporate Commercial

Website: http://www.ENSafrica.com

🔍 About the Role

ENS is seeking an experienced Company Secretarial Administrator to join our Corporate Commercial department in Johannesburg. This role offers a stimulating and fast-paced environment, managing a diverse client portfolio while ensuring statutory compliance in line with the Companies Act and related regulations.

The successful candidate will handle all aspects of company formation, regulatory filings, board changes, compliance schedules, and governance advisory support. This is a client-facing position that requires precision, excellent communication, and a deep understanding of corporate governance requirements.

🛠 Key Responsibilities

• Advise clients on appropriate entity types and incorporation procedures

• Manage business entity registrations, including CoR forms, MOIs, and supporting documents

• Reserve company names via electronic/manual processes

• Maintain compliance schedules and track statutory obligations

• File annual returns (AR), ultimate beneficial ownership (UBO) declarations, and XBRL uploads with CIPC

• Coordinate with CIPC officials on filings, special resolutions, mergers, and company changes

• Prepare and file deregistration, liquidation, and non-compliance applications

• Review MOIs to ensure legal and governance alignment beyond Companies Act requirements

• Manage director removals, board changes, and company secretary appointments

• Liaise with CIPC legal team for interpretation of regulatory updates and practice notes

🎓 Qualifications & Experience

• Matric/Senior Certificate required

• Diploma or Bachelor’s degree in Law, Risk Management, or related field advantageous

• CGISA qualification highly desirable

• Minimum 5 years’ company secretarial support experience

💡 Skills & Competencies

• Proficiency in Microsoft Word, Outlook, Excel, and Adobe

• Strong organisational skills and attention to detail

• Excellent written and verbal communication in English

• Professional, proactive, and able to work under pressure

• Commitment to confidentiality and teamwork

• Flexible and mature approach to work, able to operate independently

📄 CV Tips for This Role

• Highlight experience with CIPC filings, governance advisory, and Companies Act compliance

• Detail your track record in handling multiple client portfolios simultaneously

• Mention any CGISA or governance-related qualifications prominently

• Showcase technical proficiency in document preparation and compliance tracking tools

• Provide examples of problem-solving in regulatory or filing challenges

🔎 Find similar jobs at: CareerJunctionZA.co.za