AVBOB South Africa
Are you a highly organized, efficient, and professional administrative expert? AVBOB South Africa is looking for a Secretary to support two General Managers in a dynamic and fast-paced environment. If you have excellent organizational skills, enjoy multitasking, and have a passion for providing exceptional administrative support, we want you to join our team!
AVBOB, a company with over 100 years of history, values employee development and customer-centricity. This position offers a competitive salary package and the opportunity to work in a respected company that rewards performance and promotes growth.
📝 Key Responsibilities
✔ Mail & Communication Management
- Prioritize and assess incoming physical mail and emails. Ensure the General Managers receive necessary communications promptly.
✔ Document Preparation & Report Generation
- Support General Managers by compiling reports, presentations, and documents for meetings and conferences. Organize data and format it professionally.
✔ Calendar Management
- Take charge of the General Managers’ calendars, scheduling meetings, appointments, and conferences with appropriate preparation time.
✔ Travel Arrangements
- Handle all travel logistics including booking flights, accommodations, and transportation. Prepare detailed itineraries to ensure efficient business travel.
✔ Meeting & Event Coordination
- Organize documents, agendas, and materials for meetings, ensuring smooth operations. Arrange catering, venue bookings, and logistics for effective meetings.
✔ Visitor & Call Management
- Welcome visitors in a professional and friendly manner, directing them to the appropriate meeting rooms. Answer and transfer calls accurately.
✔ Filing & Documentation
- Maintain organized filing systems for both paper and electronic documents, ensuring easy access and retrieval.
✔ Inventory & Office Supplies Management
- Monitor and manage office supplies, ensuring the availability of essential materials such as stationery and printing resources.
✔ Confidentiality
- Handle sensitive information with the utmost discretion and adhere to company protocols regarding confidential documentation.
🌟 What You Need to Succeed
✔ Grade 12 and a Secretarial Certificate or related qualification.
✔ At least 3 years of relevant secretarial experience in an administrative or executive assistant role.
✔ Strong proficiency with office software, including word processing, spreadsheets, and database management.
✔ Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.
✔ Excellent communication skills, both verbal and written, with a professional and friendly attitude.
✔ Strong interpersonal skills and the ability to work effectively with internal and external stakeholders.
💼 Why Work at AVBOB?
- Competitive Remuneration: Receive a competitive salary and benefits package.
- Employee Development: AVBOB values growth and rewards excellent performance.
- Long-Standing Reputation: Work for a company with over 100 years of history and strong customer-centric values.
- Dynamic Work Environment: Play a key role in supporting senior management and contribute to the organization’s success.
🚀 Ready to Apply?
If you’re an organized and proactive professional looking for a rewarding administrative role, we want to hear from you. Apply now and become a part of the AVBOB team!
How to Apply
Interested and qualified candidates are invited to Click Here to Apply Now
Find similar jobs at:
https://careerjunctionza.co.za/jobs/
📌 TIPS for CV Related to this Post:
- Showcase Relevant Experience: Highlight your secretarial or administrative assistant experience, focusing on your ability to support executives and manage multiple tasks.
- Demonstrate Organizational Skills: Mention examples of how you’ve efficiently managed calendars, meetings, and documents.
- Proficiency in Office Software: Be sure to include your expertise in word processing, spreadsheets, and any other relevant software.
- Emphasize Communication Skills: Provide examples of how you’ve successfully communicated with internal teams, management, and external stakeholders.
- Confidentiality and Professionalism: Demonstrate your ability to handle sensitive information and maintain confidentiality in a professional setting.
