Job Details

📌 Job Title: Administrator – Company Secretary
🏢 Company: Apex Group
💼 Job Type: Full-Time (Permanent)
📍 Location: Cape Town, Western Cape, South Africa
🆔 Job Requisition ID: JR-0007547

Company Overview

Apex Group, founded in 2003 in Bermuda, is one of the world’s largest fund administration and middle-office solutions providers. With over 13,000 employees across 112 offices globally, the company delivers cross-jurisdictional services while maintaining a strong local presence. Apex Group is known for its innovation, rapid growth, and commitment to empowering employees to excel in their careers.

Job Overview

Apex Group is seeking a proactive and detail-oriented Administrator to join its Governance/Company Secretarial team. The successful candidate will support a portfolio of clients by ensuring compliance with statutory and regulatory requirements while delivering high-quality administrative and governance services. This is a client-facing role offering exposure to corporate governance and international business operations.

Key Responsibilities

Meeting Administration

Coordinate corporate calendars and schedule board meetings
Prepare and distribute agendas and board packs
Attend meetings (virtually) and ensure proper documentation
Track action items and ensure timely follow-ups

Minute Drafting

Draft clear, accurate, and concise meeting minutes
Capture key decisions and discussions professionally
Circulate minutes for review and final approval

Statutory Compliance & Filings

Monitor filing deadlines and ensure timely submissions
Assist with preparation and submission of regulatory documents
Ensure compliance with relevant legal and governance frameworks

Records Management

Maintain statutory registers (Directors, Members, etc.)
Ensure accurate electronic record-keeping
Update document management systems and policies

Administration & Governance Support

Draft governance documents (resolutions, notices, confirmations)
Manage document workflows and tracking tools
Handle document signing processes (e.g., DocuSign)

Client & Stakeholder Management

Act as the primary contact for clients and stakeholders
Respond to queries professionally and promptly
Build strong relationships with internal and external stakeholders

Portfolio & Quality Management

Manage multiple client portfolios and deadlines
Ensure accuracy and quality through self-review
Contribute to process improvements and team collaboration

Qualifications

Education

Relevant qualification in Business Administration, Law, or related field (advantageous)

Experience

Minimum 1 year experience in corporate administration or company secretarial role
Experience with governance processes and statutory compliance
Exposure to international frameworks (e.g., Luxembourg law) is advantageous

Skills

Strong knowledge of corporate governance and compliance
Excellent written and verbal communication skills
High attention to detail and accuracy
Strong organizational and time management skills
Proficiency in Microsoft Office (Outlook, Word, Excel)
Ability to multitask and manage deadlines
Strong interpersonal and relationship-building skills
Adaptability in a fast-paced environment

CV Tips

Highlight your experience in company secretarial or governance roles
Include examples of meeting coordination, minute-taking, and compliance work
Showcase your attention to detail and ability to manage deadlines
Mention any experience with legal frameworks or regulatory filings
Include proficiency in tools like MS Office and document management systems

Benefits of Joining the Company

Opportunity to work for a global market leader
Exposure to international clients and governance practices
Competitive salary based on experience
Professional development and training opportunities
Collaborative and dynamic work environment

Company Policy

Apex Group is an equal opportunity employer committed to diversity and inclusion. Employment decisions are based on merit, skills, and experience without discrimination. The company values ethical practices, corporate social responsibility, and sustainable business operations.

To apply for this job please visit theapexgroup.wd3.myworkdayjobs.com.