Trademark Secretary at Spoor & Fisher – Apply Now!

Trademark Secretary – Grow Your Career at Spoor & Fisher

Are you an experienced Trademark Secretary with a passion for intellectual property and trademark law? Spoor & Fisher, a globally recognized leader in intellectual property law, is seeking a dedicated and detail-oriented Trademark Secretary to join their prestigious Centurion office.

This permanent position offers the opportunity to work alongside top legal professionals, providing administrative and legal support in the Trademark Prosecution department. You’ll play a vital role in protecting some of the world’s most recognized brands.

If you’re proactive, highly organized, and thrive in a dynamic legal environment, we want to hear from you!

Key Responsibilities

As a Trademark Secretary at Spoor & Fisher, your role will include:

✅ Legal Document Preparation & Typing

• Dictaphone typing of legal correspondence and reports.

• Drafting and preparing letters and legal documents for clients, agents, and the Registrar of Trade Marks.

✅ Trademark Administration

• Opening and maintaining client files, diarizing deadlines, and updating case information on internal systems.

• Uploading trademark data to external databases such as Anaqua and Inspiro.

• Scheduling meetings for the Partner and managing diaries.

✅ Trademark Prosecution Support

• Receiving and processing trademark application instructions.

• Handling prosecution of trademark applications, including official action reporting and compliance.

• Preparing powers of attorney and authorizations of agent.

✅ Client & Associate Communication

• Liaising internally across departments and externally with clients and agents.

• Providing clients with monthly reports, cost estimates, and updates on applications.

• Instructing foreign associates for trademark filings abroad.

✅ Billing & Financial Administration

• Preparing invoices (including debit and credit notes) and ensuring accurate billing.

• Capturing billable time and handling consolidated invoicing.

• Processing associate invoices for payment by the accounts team.

Minimum Requirements

✔️ Grade 12 / National Certificate (Matric).
✔️ Proven experience as a Trademark Secretary, specifically in Trademark Prosecution.
✔️ Strong proficiency in MS Word and legal document processing.
✔️ Excellent dictaphone typing skills.
✔️ Keen attention to detail, accuracy, and time efficiency.
✔️ Ability to prioritize, manage deadlines, and handle multiple tasks.
✔️ Strong administrative skills and sense of urgency.
✔️ Excellent command of Business English – reading, writing, and verbal communication.
✔️ Proactive, self-motivated, and able to work independently and as part of a team.

Why Join Spoor & Fisher?

Spoor & Fisher is an internationally respected intellectual property law firm with a legacy of excellence. By joining our team, you’ll benefit from:

🌟 Working in a prestigious legal environment with exposure to global trademarks.
🌟 A collaborative and supportive workplace culture.
🌟 Opportunities to expand your legal expertise in intellectual property.
🌟 The chance to work with leading legal minds and global brands.

👉 Take the next step in your legal career! Apply today to become a Trademark Secretary at Spoor & Fisher and play a key role in safeguarding intellectual property.

Find similar jobs at: https://careerjunctionza.co.za/jobs/

💼 Top CV Tips for a Trademark Secretary Role

📝 Showcase trademark-specific experience: Highlight your work with trademark prosecution, application filings, and official actions.

⚖️ List software proficiency: Emphasize familiarity with systems like Anaqua, Inspiro, and MS Word to demonstrate technical readiness.

✍️ Emphasize typing and drafting skills: Include your dictaphone typing speed and examples of document drafting responsibilities.

📊 Include administrative achievements: Demonstrate your ability to manage large caseloads, diary management, and deadline tracking.

🤝 Highlight client liaison and communication skills: Legal secretaries often serve as the link between attorneys, clients, and agents—show your communication strengths.

💬 Mention billing and invoicing tasks: Since this role includes billing, detail your experience preparing invoices, handling cost estimates, and reconciling accounts.

🌐 Learn more about us at: https://spoor.com