Vendor Compliance Coordinator at Clipa Africa | Apply Now!

📍 Company: Cipla SA
🏢 Location: Cape Town, Western Cape, South Africa, 8001
💼 Department: Quality Assurance / Vendor Management
📄 Position Type: Permanent
📝 Reference Number: 99803

🔍 Introduction

Cipla SA is seeking a detail-oriented Vendor Compliance Coordinator to oversee vendor selection, compliance monitoring, and documentation processes. This role ensures that all vendors meet internal SOPs and quality standards while coordinating third-party and internal audits. The successful candidate will contribute to maintaining a robust vendor management system aligned with regulatory and company requirements.

🎯 Key Responsibilities

Vendor Management & Compliance

• Manage and implement vendor approval and review processes to ensure adherence to quality and regulatory standards.

• Maintain and update approved vendor/supplier lists, including new additions or de-selections, in line with SOPs.

• Monitor vendor compliance regularly and escalate non-conformities or quality issues to relevant stakeholders.

• Maintain accurate records of GMP certificates, manufacturing licenses, quality agreements, and other key documents.

Audits & Reporting

• Conduct and coordinate external third-party audits of vendors to ensure compliance with SOPs and quality standards.

• Assist with internal audits, compiling and filing reports on SharePoint as required.

• Monitor closure of audit findings and ensure timely follow-up with vendors.

SOP Development & Training

• Develop, update, and monitor SOPs relevant to vendor management and QA functions.

• Conduct training sessions on SOPs and quality assurance processes for employees.

• Provide QA induction training for new employees to ensure full understanding of processes.

Analytical Support

• Assist with analytical queries within QA and liaise with external laboratories.

• Provide ad hoc analytical support to the batch review team as required.

🛠 Qualifications & Experience

• Relevant tertiary qualification in Quality Assurance, Pharmacy, or related field.

• Experience in vendor management, compliance monitoring, and QA functions.

• Knowledge of regulatory requirements, SOPs, and quality management systems.

• Experience conducting internal and external audits is advantageous.

Skills & Competencies

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal skills.

• Ability to manage multiple priorities and adhere to deadlines.

• Analytical thinking with problem-solving capability.

• Proficiency in MS Office and document management systems (e.g., SharePoint).

• Ability to conduct training and facilitate SOP understanding across teams.

💡 CV Tips for Vendor Compliance Coordinator Roles

• Highlight experience in vendor management, regulatory compliance, and QA processes.

• Include examples of audits conducted and non-conformity resolutions.

• Emphasize your ability to maintain accurate records and manage SOPs.

• Showcase training or induction experience within a QA or compliance environment.

• Demonstrate analytical skills and ability to liaise with internal and external stakeholders.