A leading digital media and marketing company is seeking a detail-oriented Accounts Receivable (Debtors) Administrator to join their finance team.
The successful candidate will be responsible for managing the accounts receivable function while providing accurate financial, administrative, and clerical support to ensure efficient day-to-day financial operations.
Duties and responsibilities
Maintain Customers Details:
Load and maintain all customer records onto Xero & Dear Inventory.
Manage Customers/Debtors:
Manage customer complaints/queries daily
Manage and produce monthly customer invoices and statements
Obtain and send job cards to clients weekly and as requested
Follow up daily on overdue debtors
Provide weekly feedback to Financial Manager overdue debtors
Maintain a list of debit orders and process monthly debit order run
Monitor accounts receivable and ensure timely collections
Assist with month end closing processes
Collaborate with sales and operations teams to ensure accurate billing
Banking Duties
Reconcile the Collections bank account on a daily basis.
Prepare a monthly bank account reconciliation.
Manage Direct Debit account & debit orders
CE:
Send out monthly CE's and request purchase order numbers for all Woolworths, Beiersdorf, Cambridge etc. invoices
Capture monthly Operational fee / Rental Invoices on XERO:
Ensure all customers are receiving monthly invoices
Generate age analysis reports and provide regular feedback
Other:
Adhoc duties as requested by the Head of Finance.
Requirements
Matric
Experience with debt collection
Experience in Xero Accounting
Excellent interpersonal skills
Team building skills
Bookkeeping skills
Analytical and problem-solving skills
Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communications skills
Computer skills including the ability to operate computerized accounting
Spreadsheet and word processing programs, and email at a highly proficient level
Time management skills.
Honest
Trustworthy
Hardworking
Dedicated
Respectful