Are you an accomplished Personal Assistant with extensive experience in the Financial Services industry? Do you thrive in a dynamic, high-impact executive environment? If you are a proactive professional looking to join a global leader that values inclusivity, agility, and continuous growth, we want to hear from you.
Our client is a premier global professional services firm dedicated to helping organisations make better decisions. They are currently seeking a highly skilled Personal Assistant to provide comprehensive executive administrative and secretarial support to their Executive Head: Employee Benefits, based at their Head Office in Sandton on a hybrid basis.
Responsibilities
Support & Diary Management: Actively manage and prepare daily and weekly schedules, screen emails, handle incoming/outgoing correspondence, and coordinate extensive local and international travel, including visas and itineraries.
Meeting & Event Coordination: Organise functions, client luncheons, annual seminars, and conferences. Manage and oversee client meetings and member roadshows.
Documentation & Reporting: Take and distribute accurate minutes for Manco and carrier meetings; assist with the preparation of Exco, Board reports, and client presentations.
Project & Escalation Support: Assist with the control and monitoring of projects (including RFPs, Amalgamations, and Harmonisations) and manage escalation follow-ups.
Stakeholder Liaison: Act as a first-level query resolver for clients, and liaise directly with Consultants, Carriers, medical schemes, and senior management.
Office Administration: Manage department stationery, maintain up-to-date Exco staff files, conduct online research, and utilise internal tracking/reporting systems (such as timekeeping and CRM tools).
Requirements
Matric: Grade 12 qualification is essential.
Education: A relevant secretarial qualification is highly advantageous.
Experience: A minimum of 5 to 10 years of experience working as a Personal Assistant, specifically supporting senior executives.
Industry Acumen: A solid understanding and working knowledge of the Financial Services sector.
Tech Savvy: Advanced computer literacy in MS Word, Excel, and PowerPoint, along with the ability to quickly adapt to proprietary corporate software.
Admin Excellence: Above-average typing speed with a high degree of accuracy and strong basic administration skills.
Advanced analytical, technical, and problem-solving abilities.
Outstanding organizational and communication skills (both written and verbal).
A collaborative mindset with the ability to work effectively within and across teams.