&Beyond requires a proactive financial coordinator to ensure Phinda Private Game Reserve and Munyawana results are reported accurately, timeously in accordance with Group policies. The financial coordinator will be responsible for financial recording, reporting, variance analysis, training of staff and resolving problem areas at Phinda.
This role will suit a candidate that is a team player who is professional, results orientated, has attention to detail and good people skills. The candidate must have the ability to work independently while being part of a team. The role will require investment in time, specifically over month and year ends, to produce accurate and timely results.
This is a mid-level 'live in' office/administrative role at Phinda that will report to the Regional Finance Manager/Finance Controller and have no/very little contact with guests.
KEY OUTPUTS
Includes but not limited to:
Accurate recording and management of financial information for all business units for Phinda and the Munyawana entities
Maintaining and improving high financial standards and discipline
Management, Mentorship and training of Finance trainee
Meeting finance deadlines
Training of staff from various backgrounds and skill levels
Assist lodge managers/ lodge staff with queries
Reconciling various accounts including clearing accounts and inter lodge transactions
Ensuring correct authorization and allocation of business expenditure
Maintaining stock control procedures, assisting with stock counts when required
Process all supplier invoices
Assist all staff with Pan Strat
Ensure Petty Cash Recons Balance monthly
Ensure Bank Recon Balance Monthly
Prepare and Loading of all creditor's payments
Creditors and debtors' recons monthly
Collation and accuracy of Sustainability Stats and fuel sheets
Review and train Front of House systems
Review and reporting of capex spending to budget
Processing financial transactions over accounts payable and accounts receivable in compliance with the group financial policies and procedures
Reconciliation of supplier statements to the general ledger
Preparing, verifying and submitting new suppliers as bank beneficiaries for future payments
Reservations/road transfers of volunteers
Running Night Audits on Pan for Volunteers
Month end stock takes
HR monthly reporting after closing
GRS & landing fee invoicing monthly
Stock issues to lodges
Check that Vat is processed correctly
Scanning & Filing
Interpretation and analysis of management accounts
Assisting with year-end audit
The Implementation and / or maintenance of financial systems, processes and procedures ensuring the accuracy of data as extracted from multiple platforms
Highlight procedural errors to reinforce Bops
Find ways of working smarter
Relieve Financial intern or Controller requirements when they are on leave
KNOWLEDGE REQUIRED (QUALIFICATIONS OR TRAINING PROGRAMS)
5+ Years financial/accounting experience
Computer literate - Excel is essential
PANstrat experience preferable
SQL knowledge is a value add
COMPETENCIES REQUIRED
Excellent administrative skills, with a focus on attention to detail on numbers and analysis
Excellent time management skills
Critical thinking skills: Ability to solve problems and take the initiative
Teamwork / collaboration
Ability to work under pressure
Excellent communication: Good Interpersonal skills as well as being able to communicate clearly in both written and verbal format
Ask questions when unsure / know your responsibilities / be feedback fit
Patience
Operate in an informal but highly driven and results oriented environment
Self-driven, motivated, and organized
Comfortable in dealing with diverse cultures, languages, and environments
Drive, effect and enact considered change