Key Responsibilities
Supplier Invoice & Financial Administration
Capture and process supplier invoices for pharmaceutical and surgical items
Verify invoices against stock received and investigate discrepancies
Assist with resolving creditor queries and supplier account reconciliations
Maintain accurate filing and financial documentation
Support month-end financial processes
Patient & Ward Billing
Ensure accurate and timely billing of ward stock and non-ethical items
Investigate billing discrepancies and resolve variances
Maintain accurate records of items issued from controlled and emergency stock
Ensure daily completion of billing processes
Stock Control & Inventory Management
Maintain accurate stock levels within pharmacy and related storerooms
Perform daily, weekly, and monthly stock counts
Monitor par levels and assist with stock ordering
Investigate stock variances and process approved adjustments
Manage short-dated, damaged, or redundant stock returns
Ensure accurate stock transfers between locations
Support barcode accuracy and system alignment
Operational & Administrative Support
Assist with charge sheet management and updates
Provide support to pharmacy and clinical teams on stock-related matters
Maintain accurate reporting of stock and billing discrepancies
Contribute to continuous process improvement and adherence to SOPs
Requirements
Qualifications
Postgraduate qualification in Finance, Accounting, or related field
Healthcare or pharmacy-related financial administration experience advantageous
Pharmacy assistant qualification advantageous
Experience
Proven experience in financial administration (healthcare/pharmacy preferred)
Experience as a pharmacy buyer or equivalent would be advantageous
Experience in stock management within a pharmaceutical or clinical environment
Strong understanding of billing and inventory processes
Experience working with financial or stock management systems advantageous
Skills and Attributes
Strong numerical accuracy and attention to detail
Highly organised and able to manage multiple deadlines
Reliable and process-driven
Strong communication and interpersonal skills
Ability to work collaboratively within a multidisciplinary healthcare team
Resilient and adaptable in a fast-paced environment
Specific Requirements
Clear health record
Clear criminal record
Clear credit record
Positive two written references