Minimum Requirements

Grade 12

2 years' experience in an administrative environment

Computer literacy

Interpersonal and communication skills

Attention to detail

Core Responsibilities

Supervise and coordinate the administrative functions of the building control office to ensure compliance with municipal procedures, policies, National Building Regulations and service delivery standards

Administer and maintain records relating to building plan applications, approvals, inspections, occupancy certificates, correspondence and related statutory documentation

Monitor and control the capturing and updating of building control information on the relevant systems to ensure accuracy, completeness and proper record management

Coordinate administrative processes relating to building p lan submissions, circulation, comments, approvals and related workflows

Attend to public and internal enquiries regarding building control processes, application requirements, fees and status of applications to promote effective customer service

Supervise and manage administrative staff, attendance registers, leave records and related personnel administration in accordance with Council policies

File documents to maintain proper record keeping

Liaise with Finance Department regarding general building related payments to ensure proper management of fees

Receive invoices and arrange for payment in respect of photocopy machines (rental and maintenance) to ensure continuation of service