Job Description
We are seeking a highly organized and proactive Administrative Project Assistant to support our web development team. The successful candidate will play a key role in coordinating project activities, maintaining documentation, and ensuring tasks and deliverables remain on track. This role is ideal for someone with strong administrative abilities, excellent communication skills, and an understanding of web development workflows.
Key Responsibilities
Assist with coordinating web development projects by breaking down tasks and monitoring timelines
Maintain and update project progress using project management software
Schedule meetings, attend daily stand-ups and project sessions, and record accurate meeting minutes
Organize and maintain project documentation, including specifications, design assets, and testing records
Facilitate communication between developers, designers, clients, and other stakeholders
Support quality assurance processes, including user acceptance testing (UAT) coordination
Manage project calendars, prepare reports, track expenses, and assist with software resource management
Assist with onboarding new team members to internal systems and workflows
Minimum Requirements
1 - 3 years' experience in an administrative, project coordination, or project assistant role
Previous experience within a technology, digital, or agency environment would be advantageous
Strong organizational and time management skills
Excellent written and verbal communication abilities
Proficiency in project management and administrative software tools
Ability to manage multiple priorities in a fast -paced environment
Preferred Qualifications
Familiarity with web development processes and the Software Development Life Cycle (SDLC)
Experience working with CMS platforms such as WordPress or design tools such as Figma
Exposure to Agile or Scrum methodologies
Relevant qualification in Business Administration, Marketing, or a related field would be beneficial
Key Competencies
Strong problem-solving and coordination abilities
High attention to detail and accuracy
Adaptable and able to work under pressure
Professional and collaborative approach
Strong interpersonal and stakeholder communication skills
Ability to work independently and within a team environment