Job Description
Join a dynamic, well-established organization committed to excellence within the legal industry, based in KwaZulu-Natal. This is an exceptional opportunity for an experienced Executive PA and Recruitment Coordinator to contribute to a high-performing team while supporting key operational and strategic functions.
Duties
Receive and review CVs against specific role requirements
Conduct initial candidate screening calls and prepare concise screening notes
Identify suitable candidates and flag concerns, gaps, or inconsistencies
Liaise with candidates and recruiters
Arrange interviews across multiple diaries and time zones, ensuring candidates are well briefed
Prepare interview schedules and candidate information packs
Follow up with candidates and recruiters post-interview
Maintain accurate candidate trackers and recruitment records
Format CVs into required templates and prepare summaries for client presentations
Assist with reference checks, qualifications, and pre-employment documentation
Communicate professionally and responsively with candidates throughout the process
Provide high-level virtual administrative support to the Managing Director
Manage busy diaries, coordinate meetings, and arrange virtual meetings via Microsoft Teams
Monitor deadlines, follow-ups, and action items
Draft, format, and proofread professional documents, reports, and proposals
Assist with travel arrangements, event logistics, and stakeholder coordination
Maintain structured electronic filing and ensure document accuracy and branding
Support marketing initiatives including social media and recruitment posts
Support special projects and operational requirements
Requirements
3 to 5 years of relevant experience in administrative and recruitment coordination
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organisational and communication skills
Proven ability to work accurately under tight deadlines
Excellent proofreading skills
Knowledge of organisational psychology is advantageous
Ability to handle confidential information with discretion
Familiarity with the following:
Canva for creating marketing materials
PDF and document formatting and editing
Virtual meeting platforms, especially Microsoft Teams
Recruitment databases and electronic filing systems
Benefits
Opportunity to work within a professional and supportive environment
Chance to develop your career in a multifaceted administrative and recruitment role