Role Overview
We are seeking a detail-oriented and experienced Finance Administrator to join a well-established company within the security industry. The successful candidate will be responsible for managing payroll, financial administration, HR processes, and ensuring full compliance with industry regulations and legislative requirements.
Minimum Requirements (Non-Negotiable)
Minimum 2+ years' experience working on Sage Payroll Professional
Minimum 2+ years' experience using Xero
Minimum 5+ years' experience within the security industry (including exposure to industry councils such as Provident Fund, National Risk Management, and Bargaining Council)
Minimum 4+ years' experience in payroll, accounting, and processing salaries and accounts
Minimum 4+ years' experience working on Microsoft Office (advanced Excel essential)
Advantageous Experience (Not Essential)
Experience dealing with the Bargaining Council and compiling hearing packs
Exposure to internal disciplinary procedures
Experience handling insurance matters and claims
Knowledge of the Firearms Control Act
Experience with onboarding and offboarding processes
Key Responsibilities
Manage end-to-end operations including recruitment, onboarding, payroll administration, employee records, and legislative compliance
Process monthly salaries and wages, including handling pay queries, remittances, provident fund, bargaining council, and medical aid schedules
Handle employee relations matters including disciplinary actions, warnings, grievances, and preparation of hearings in collaboration with labour consultants
Draft and manage employment contracts, terminations, and HR-related correspondence in line with legislation
Act as a key point of contact for employees, operational stakeholders, the Managing Director, and business owner
Maintain accurate HR records, reports, and confidential documentation to ensure audit readiness and compliance
Ensure all HR and Accounts deadlines are met in line with compliance requirements
Manage invoicing processes, ensuring all invoices and statements are sent accurately and timeously, with follow-ups on outstanding payments
Ensure supplier invoices are processed and paid before due dates
Submit insurance claims within required deadlines and maintain up-to-date insurance schedules
Maintain a clean, organised, and up-to-date administrative and filing system