Main Purpose of Position:
The Internal Sales Support function shall be responsible for assisting in developing our client base by compiling and configuring quotations based on existing licenses as well as working in conjunction with First Distribution Sales Teams on upselling / cross-selling within their current environment and securing orders in the client base.
This will be achieved by working in conjunction with our vendors on future opportunities to provide a proactive approach to quoting, seeking opportunities, and providing quotations to resellers on their incumbent opportunities in advance of the customer requesting the quotation.
Additionally, through responding to quotations requested via the resellers. Daily responsibilities will include - analyzing internal and vendor renewal reports to provide timeous and accurate quotations in collaboration with the Brand and Sales Operations Team; order processing and administration; eta management and communication.
The below KPAs are not exhaustive, additional responsibilities may be assigned as deemed necessary by your direct manager.
Internal Sales Support Duties and Responsibilities.
Perform the administration of reseller quotations and orders, and adhere to all internal and external processes
Proactively Draw regular internal and vendor reports to analyze future opportunities and provide proactive quotations to Account Managers and/ or Resellers - working to a timeline of 90 days in advance
Respond to the Account Manager and/ or Reseller within 2 hours of receiving a request for a quotation, either with a quotation or to feedback expected SLA on the quote
Submit quotes to the Account Manager and/ or Reseller, and follow the sales process on CRM, by loading the opportunity, the quote to the client and all relevant support documents, and loading quote values to progress the opportunity to the "identified" stage
Follow up with the Account Manager and/ or Reseller to ensure that they have received their quote and to address any queries. In cases of direct contact with the Reseller, the CRM sales stage must be progressed to "validated" once the Reseller is happy with the quote
Follow up with the Account Manager and/or Reseller to encourage closure of the deals, and assist as required
Liaise with the Brand and Sales Operations team, who will assist in compiling and providing all required quotations, and upsell/cross-sell opportunities in conjunction with Brand Teams (Note: The Team may also compile quotes where skill set, knowledge, and workload allow)
Check all quotes prior to dissemination by the request, ensuring that parts included meet requirements and pricing is accurate, including promotions where applicable
Ensure that any information or advice about the quotation, product mix, and pricing recommendations is communicated to the Account Manager and/ or Reseller
Provide daily feedback to the Account Manager and/or Reseller on quotes in progress, including progress with timelines
Manage the revision of quotes as required. Example: amendments to the bill of materials and amendments of the rate of exchange, in partnership with the Brand and Sales Operations Team
Maintain professional working relationships with Vendors, Brand teams, Account Managers, Brand and Sales Operations Team, Procurement, and Stores
Build and maintain strong inter-team relationships within the Team, working together to achieve team targets as well as targets for personally dedicated brand/s, as outlined in the Sales Plan
Perform any general administration duties in line with previous capabilities and competencies
Client service and relationship management
Develop and maintain professional and collaborative relationships with our vendors, resellers, and internal customers
Effectively deal with email and/or telephonic inquiries to include acknowledgment of receipt of email inquiries within 1 hour using appropriate methods as per the SLA where applicable
In cases of unavoidable delays to this SLA, communication, and updates must be given to the Account Manager and/ or Reseller
Communication to Account Manager and/ or Reseller around delivery dates and ETA's of stock, deal registration approvals, pricing from the vendor, etc.
Confirm delivery address, contact person, and alternative contact person with telephone numbers against all orders
Give stores at least 24-hour notice for any delivery or collection with the correct information and documentation
Communicate to creditors when deferred payment has been agreed to and approved
Process sales orders from the client via Accpac and ensure that the orders comply with the Vendors Terms and Conditions
Ensure all orders are "clean" - in that they comply with procurement requirements to place orders on vendor
Vendor product and process knowledge
Product Training and Updates on EOL and new products, as well as current promotions
Pricing Structure Training - partner levels/programs, discount structures, deal registration policies, and processes, the process for requesting a quote from the vendor (i.e co-term, contract consolidation)
Vendor SLAs
Order processes - to include information and documents required to place an order
Access to all previous and current standard and promotional price books
Portal
Access to download reports for expired current, and future renewal opportunities
Vendor escalation process
Vendor expectations in terms of revenue targets
Vendor Contacts
Internal training associated with competencies:
Training on all FD Vendor products
Sage CRM administration and reporting
Minimum Qualification:
Matric
Diploma in Business Management/ Business Administration would be advantageous
Minimum Experience
2-3 years of internal sales administration experience
Nice-to-have Skills
Technology Diploma, Degree, or equivalent
Mainstream Technology Distribution experience (i.e. selling to IT resellers)
CRM System Administration would be advantageous
Previous experience in an account management/sales specialist role would be beneficial
Additional Skills
Strong Self Motivational and Empowerment skills.
Strong Communication Skills.
Strong Relationship and Self-Management Skills.
Takes Initiative.
Works well with all kinds of people.
Remains calm under pressure
Ongoing Certification Requirement
To support your role and ensure continued growth, ongoing certifications relevant to the Brand and your position will be required.
These must be completed within the set timeframes and kept up to date, as guided by the Company. We will provide the necessary information and support to help you meet these requirements.
Please note that not obtaining or maintaining the required certifications may impact your ability to fully meet the requirements of this role.
Office Requirements
Work-from-office environment.
Semi-formal dress code.
Working hours are from 08:00 - 17:00.
Excellent international business language skills (English), both written and verbal.
Reliable transport to and from the office and customer meetings