Job Desciption:
The Centre for Academic Planning and Quality Promotion (CAPQP) forms part of the Division for Teaching Excellence. The Centre is responsible for the approval processes for programmes and conducting quality reviews within the University. The Centre promotes the strategic alignment of academic planning with the UJ mission and national requirements, i.e. the alignment of qualifications to the Higher Education Qualifications Sub-Framework (HEQSF) and programme / qualification submissions to the DHET, CHE and SAQA. The University is seeking a qualified, experienced professional who will contribute to fulfilment of the Centre's responsibilities and ensure that its business is conducted efficiently and in line with legislative and policy requirements.
The Manager will be responsible for the overall work of the Centre, which includes managing and overseeing the programme development and review processes both internally and externally (DHET, CHE and SAQA), and providing high level support and capacity delivery in quality assurance to academic and administrative staff, in other words, for all aspects of the quality assurance operations of the University. The Manager will ensure smooth and efficient operations, keep abreast of developments in the regulatory environment that has an impact on the work of the Centre and bring the quality assurance activities of the Centre in alignment with national policy and good practice in the higher education sector, both at local and international level.
Responsibilities
Manage staff in the Centre for Academic Planning and Quality Promotion
Manage academic planning, programme reviews, and related quality assurance activities of the Centre to ensure regulatory compliance and alignment with University policy
Management and coordination of internal and external quality reviews
Management and coordination of self-evaluations for professional body and national reviews
Provide support to faculties in meeting and responding to professional body accreditation requirements
Manage and provide support to faculties in the development and submission of improvement plans arising from quality reviews
Manage the provision of support across the academic planning processes within the institution (DHET, CHE and SAQA)
Manage and maintain oversight of all DHET, CHE, SAQA processes and requirements
Support faculties in reviewing and aligning academic processes to University, national and professional body policy
Provide support on the development of short learning programmes, and manage and coordinate SLP approvals
Advise, manage and render support to faculties in all aspects of quality assurance and academic planning
Manage and coordinate staff capacity building initiatives
Chair meetings and coordinate, facilitate, and manage campus events, workshops and other advocacy and capacity-building activities of the Centre and, where relevant, the Division for Teaching Excellence
Manage the preparation of agendas and minutes of meetings, including where the Centre acts as Secretariat for the internal quality committee
Liaise with relevant internal and external stakeholders and provide guidance on quality assurance processes.
Manage benchmarking the UJ quality promotion system
Manage and coordinate the drafting of quarterly and annual reports, and draft quality assurance reports for approval by University management and governance structures
Operational management
Project management
Assist with the conceptualisation, development, review and implementation of UJ policies, processes, procedures and documents relevant to the work of the Centre
Provide support in new institutional developments as and when required
Manage and coordinate the Centre's publications, such as magazines, newsletters, and content for the webpage and Learning Management System
Manage and coordinate support, data capturing and processing on online information management systems, e.g. academic programme tracking.
Minimum requirements
A Master's Degree in Social Sciences or related field
Five years' experience in managing the programme development processes internally and externally (DHET, CHE and SAQA)
Experience in quality assurance operations at a university
High-level knowledge of the regulatory environment in higher education
An excellent understanding of current national and international debates around developments in higher education
In-depth understanding of, and experience in, academic planning, policy development, quality assurance and implementation in higher education institutions
Demonstrated ability to liaise effectively at senior levels in the University environment
Experience in liaising with regulatory bodies and working with relevant processes (e.g. professional bodies, CHE, SAQA, DHET)
Familiarity with the governance requirements of a University
Excellent written, oral and electronic communication skills, and proven ability to write high-level proposals and reports
Advanced computer skills/literacy
Project management skills.
Recommendations:
A Doctorate is desirable.
Ability to harness technological advancements to improve operational efficiency.
Qualitative and/or quantitative research skills.
Experience as Chairperson of a University committee.
Competencies and Behavioural Attributes:
Exemplary personal qualities of integrity and sound judgment.
Ability to navigate the university environment successfully.
Excellent communication skills (written and verbal).
Planning and organisational skills.
Ability to liaise effectively and collegially with staff.
Ability to liaise effectively with external stakeholders and university partners.
Professional conduct in the workplace.
Good inter-personal skills.
Presentation and facilitation skills.
Critical and analytical thinking.
Deadline:5th June,2026