An exciting opportunity exists for a Payroll Administrator at AVI LIMITED in our Financial Shared Services (FSS) Division in Bryanston, Johannesburg. As the newest member to the team you will be responsible for an entire business unit including all associated activities in order to deliver a value adding, cost effective and customer focused payroll service to the business and fosters a culture of continuous improvement. Extensive SAP payroll experience could elevate your career in this dynamic and challenging shared service space.
Line Manager: Payroll Manager
Number of Direct Reports: 0
Job Specification:
Key Performance Areas:
Payroll Input and Checking
Responsible for updating, calculating and processing of payroll information to ensure that employees are paid timeously and correctly Updating and checking of New Engagement, Terminations, Promotions and Salary Changes
Update 3rd Party Payment information (Medical Aid, Pension and Provident fund) Update and balance earnings and deductions
Keeping abreast with policies, processes and legislation
Investigate and follow up on monthly variances with reasons for every changes per wage type Report on anomalies or concerns on non-compliance
Ensuring all payroll information and records are maintained in accordance with statutory requirements and internal/external audit control frameworks Garnishee update, investigation follow up with Attorneys on non-compliance
Follow up on CATS / Workflows not approved and outstanding Reconcile and sign off all variance reports per BU
Run sample payslips on testing calculations
Balance Net pay reports
Prepare files for signoff and release
Build trust relationships with BU as a platform to identify training needs, raise concerns and sort out issues on monthly basis
Payroll Reconciliations and Postings
Run monthly check on postings and ALV files per BU
Check reconciliations per BU, follow up on outstanding items or manual journals to be posted Review monthly invoices and follow up on outstanding items
Update SOP's and work instructions Review monthly GL Reconciliation
Follow up on outstanding or incorrect entries
Payslips
Ensure on time distribution of payslips
Manual Payments
Update and check manual payment input
Update manual payment schedules and check banking details and reasons
Run simulation payslip and perform calculations to ensure accurate manual run
Payroll Compliance
Wage Type audit checks against Legislation, Agreements, BU Rules and Policies Perform ad hoc manual calculations to validate against compliance
Payroll Testing and Sign off on all changes to System
Run Macro's and Mail merge function to populate termination templates as per legislation requirements
Customer Service
Communicate timelines on a monthly basis
Address queries professionally and within SLA timelines
Payroll Reporting
Update errors and late input on management report templates
Minimum Requirements
Experience
Minimum of 3 years' full cycle payroll experience
5 years weekly wages experience
Experience working in a large complex payroll department
Experience working in cross-functional teams, especially in an environment which includes extensive co-operation with human resources departments
In depth knowledge of all payroll related taxes (PAYE, SITE, and VAT) and legislation.
Qualifications
Completed Matric/Grade 12
Relevant tertiary qualification ideal
Technical Competencies & Knowledge:
Thorough knowledge of SAP Payroll System
Exposure to an HR Administration system
In depth knowledge of all payroll related taxes (PAYE, SITE, and VAT) and legislation.
Computer skills
Business acumen