Purpose of the Job
The Payroll Administrator is responsible for preparing, verifying, and submitting accurate payroll data to the outsourced provider, ensuring employee information, exits, and payments are correctly processed. The role maintains payroll records, supports statutory filing, checks payroll accuracy, and provides day-to-day administrative and query support to employees, HR, and Finance.
Job Responsibilities
Payroll Data Preparation and Submission
Collect and verify all payroll inputs, including new hires, terminations, overtime, allowances, deductions, and leave
Process weekly and monthly payroll accurately and within agreed timelines.
Submit accurate data to the outsourced payroll provider within required deadlines
Maintain up-to-date payroll schedules and ensure all changes are processed correctly
Exit Processing and Final Payments
Check and verify all exits (resignations, dismissals, retirement, ill-health, and death cases)
Ensure completion of all exit documentation and submit to the payroll provider
Coordinate final pay and benefit processing with the outsourced provider
Payroll Checking and Accuracy Control
Review payroll reports received from the outsourced provider for errors or discrepancies
Confirm that salaries, benefits, deductions, and overtime are processed correctly
Flag and assist with resolving any issues before payroll approval
Employee Records and Statutory Filing
Maintain accurate and organised employee payroll files and supporting documentation
File payroll reports, tax documents, and statutory records securely and in line with audit requirements
Update employee information on HR systems to ensure data accuracy
Payroll Queries and Administrative Support
Assist employees with queries regarding payslips, leave balances, deductions, and payments
Provide administrative support for leave capturing, claims processing, and payroll forms
Assist HR and Finance during audits by providing payroll documents and information
Qualifications and Experience
Grade 12 (Matric).
Payroll Administration qualification or relevant HR/Finance qualification advantageous.
Minimum 3 - 5 years' payroll administration experience.
Sound knowledge of BCEA, PAYE, UIF, SDL and SARS payroll legislation.
Experience processing weekly and monthly payroll.
Computer literate (MS Excel, Word and Outlook).
High level of accuracy and attention to detail.
Skills and Attributes
Excellent computer literacy skills (MS Excel, Word and Outlook),
Ability to liaise with stakeholders
Strong verbal and communication skills (read, write, speak)
Numerical Accuracy
Deadline driven
Problem Solving ability