We are seeking an experienced Receptionist / Office Administrator in the Contracting, Insulation & Engineering Industry, based in Port Elizabeth/Gqeberha.
Key Responsibilities
Act as the first point of contact for the business, ensuring the smooth day-to-day operation of the office.
Manage incoming calls, emails, walk-in customers, suppliers, and general enquiries professionally and efficiently.
Provide administrative support, including filing, record-keeping, debtor and creditor management, and general office administration.
Assist with travel, accommodation, and transportation bookings as required.
Manage purchasing and stock control functions, including sourcing materials, processing purchase orders, tracking supplies, and maintaining stock records.
Minimum Requirements
Grade 12 (Matric)
Diploma or Degree in Business Administration or a related field (advantageous)
2 - 3 years' experience in debtor and creditor administration
1+ year experience in purchasing and supplier management
Proficiency in Sage Accounting and Pastel 18 (essential)
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
English and Afrikaans bilingual (advantageous)
Required Experience
Debtors and creditors management
Sage Accounting and Pastel 18
Purchasing processes and supplier liaison
Microsoft Office applications
General office administration and office equipment usage
Stock control and inventory management (advantageous)
Knowledge
Administrative and office management procedures
Purchasing processes and principles
Sage Accounting, Pastel 18, QuickBooks, or similar accounting software
Basic accounting principles (advantageous)
Key Skills
Strong organisational and administrative abilities
Excellent communication and interpersonal skills
Strong planning, time management, and problem-solving skills
High level of computer literacy
Sound judgement and decision-making ability
Numeracy and attention to detail
Ability to work collaboratively and manage multiple priorities